Position Overview:We are seeking a highly organized and detail-oriented part time administrative assistant to join our team. The ideal candidate will provide crucial administrative support to ensure the smooth operation of our nonprofit swim club. This role involves handling a variety of tasks, including managing team membership, coordinating financial activities, and assisting with maintaining club documentation and data.
Key Responsibilities:Membership Management:Assist with team membership registrations, renewals, and inquiries in an accurate and timely manner.
Learn and utilize team membership club, state, and federal tools to assist in membership responsibilities.
Administrative Support:Manage club technical support services including Google Workspaces, GoMotionApp website.
Provide a point of contact and management of outside party engagements for accounting, payroll, insurance, banking, SafeSport, and legal services for the club.
Execute timely and effective email communication to club membership and board.
Support annual transition of board positions.
Prepare, organize and maintain club documentation including club policies, procedures, and presentations as needed.
Financial Support:Process and execute regular financial processing responsibilities with Treasurer oversight including payroll and inquiries, worker compensation audits, invoicing of team membership meet fees, and vendor payments.
Other:Any additional projects approved by the club board and/or program director.
Qualifications:Previous administrative experience, preferably in a sports or recreational setting.
Excellent communication skills, both verbal and written.
Strong organizational and time-management abilities.
Proficiency in Google Workspaces or Microsoft Office Suite and other relevant software.
Knowledge of swim club operations and familiarity with competitive swimming is a plus.
CPR and First Aid certification preferred.
Ability to work flexible hours, including evenings and weekends, as needed.
Benefits:Competitive salary commensurate with experience.
Opportunities for professional development and training
Opportunity for role expansion
Join us in making a splash and helping our members achieve their swimming goals! If you're passionate about administrative excellence and enthusiastic about supporting a vibrant swim club, we'd love to hear from you. Apply now to become a part of our team.
