We are in search of an energetic Office specialist to join our collaborative team at State of Illinois in Springfield, IL.
Growing your career as a Full Time Office specialist is a promising opportunity to develop necessary skills.
If you are strong in innovation, planning and have the right determination for the job, then apply for the position of Office specialist at State of Illinois today!
Date: Sep 28, 2023
Location: Springfield, IL, US, ********
Job Requisition ID: 31181
Agency: Department of Public Health
Office: Health Promotion
Division: Environmental Health
Posting ID: ******** & ********
Posted: 09/28/2023 - 10/12/2023
Salary: $3,858-$5,348/Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number: ******** & ********
Agency Marketing Statement The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.
Position Overview The Illinois Department of Public Health is seeking a highly motivated individual to serve as Office Specialist, Option 2, in the Lead and Asbestos Section and Licensing Unit. This position performs support functions for Office of Health Protection Programs in the central office.
Job Responsibilities 1. Under general direction, performs complex clerical and technical support functions for Office of Health Protection Lead and Asbestos Section Licensure Unit exercising initiative and judgment in the performance of duties.
As a paraprofessional, monitors licensure programs and services provided to licensees. Evaluates documents for licenses or registrations to determine approval for requirements according to rules and regulations, statutes and program policy and procedures. Monitors licensure processes and activities and assists with resolving technical program issues. Prepares letters, correspondence, emails, or legal documents. Processing, calculating and balancing fees. Researches and prepares documentation for Freedom of Information Act requests. Verifies continuing education course certificates as appropriate. Performs data-entry and issues licenses to qualified applicants. 2. Works as a licensure computer system coordinator between licensee and program staff.
Monitors licensure processes and activities and assists with resolving technical program issues. Responsible for assisting with implementing conversion of data systems. Assists program staff on maintaining and developing program databases. Trains new staff on the use, guidance, and operations of the licensing database. Review, maintain and distributes documents and ensure accuracy on the department's website. 3. Prepares letters, correspondence, emails, or legal documents.
Responds to calls from the general public explaining rules and regulations. Provides guidance for new, renewal, and online applications. Evaluates legal documents for deficiencies submitted by licensees. Maintains and updates the program policy and procedures as well as Internet resources. Job Responsibilities (cont) 4. Develops complex and multi-program (database, spreadsheet, and word processing) record reports for responses to Freedom of information requests, legal fines, daily fees, and monthly performance results.
5. Attends and completes mandatory knowledge-based and practical training required by the Office of Health Protection standard operating procedure and program requirements.
6. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience or completion of high school and three years of office experience or three years of independent business experience. Requires ability to type accurately at 30 words per minute. Work Hours: Monday - Friday 8:30am to 5:00pm
Work Location: 525 W Jefferson St Springfield, IL ********
Agency Contact: View email address on jobs.institutedata.com or View phone number on jobs.institutedata.com This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall,
prior to accepting any such non-State employment offer, notify the Office of the Executive
Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.
APPLICATION INSTRUCTIONS: Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.comhomepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.comhomepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portalfor State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com– click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
View email address on jobs.institutedata.com View email address on jobs.institutedata.com Job Type: Full-time
Pay: $3,858.00 - $5,348.00 per month
Benefits:
Dental insurance Flexible spending account Health insurance Life insurance Retirement plan Vision insurance Schedule:
Monday to Friday Work Location: In person
Benefits of working as a Office specialist in Springfield, IL:
? Opportunity to Make a Difference
? Rapid Progression
? Attractive packageCompetitive Pay
