The responsibilities of an Office Manager include checking/maintaining the inventory schedule, ensuring the correct flow of documents from the finance department to the business office, and processing paperwork on a timely basis. Hawk Auto Group is a dynamic and rapidly growing automotive group with multiple dealership locations across Illinois. As a trusted name in the industry, we are committed to excellence in every aspect of our operations, from sales and service to customer satisfaction and community engagement. Office Manager Benefits:* Medical plansDental plansVisionLife insurance paid by employer401k Retirement planPaid VacationPaid HolidaysEmployee Assistance ProgramOffice Manager Responsibilities:* Ensure correct flow of documents from the finance department to the business office.Review vehicle deals for accuracy and missing documentsCheck/maintain inventory scheduleHandle customer pay-offsVerify all documents are signed and properly completedReconcile schedules.Process paperwork on a timely basis.Post new and used deals to accounting books.Close and post deals from F&ISubmit/Claim rebatesCash receiptsDealer tradesWholesalesBilling new and used vehicle dealsContract packaging and draft submissionAdditional support as neededPost accounting entries related to all vehicle sales and wholesale transactionsMaintain accurate record-keeping of vehicle inventory, including new car information, wholesale purchase and sale informationOffice Manager Requirements:* Previous administrative experience preferredAssociate's degree or higher level of education preferredExcellent communication skills and a compassionate demeanorOutgoing and positive attitudeProfessional presentationPunctual nature and ability to handle schedule flexibilityA professional appearanceAutomotive billing preferredAutomotive License and Title preferredStrong attention to detailExcellent verbal and written communication skillsSolid organizational and multitasking skillsAn awesome attitude with impeccable interpersonal skillsStrong problem-solving skillsThe ability to work independently as well as in a team settingHawk Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
