Office Manager - Competitive Pay

We are on the lookout for a hardworking Office Manager to join our dynamic team at Oneida Nation in Oneida, WI.
Growing your career as a Full Time Office Manager is an exceptional opportunity to develop valuable skills.
If you are strong in presentation, planning and have the right drive for the job, then apply for the position of Office Manager at Oneida Nation today!

SALARY : $21.76 (NEGOTIABLE)
(Employees will receive 5% below the negotiated pay rate during their probationary status)
Non-Exempt FIRST POSTING OPEN TO ONEIDA ENROLLED TRIBAL MEMBERS ONLY POSITION SUMMARY
Assist Food Pantry Manager with administrative, fiscal, personal support, planning activities, and capital campaigning for the Pantry and operations. Support the Manager, staff, and volunteers in day to day administrative and operational services. Continuation of this position is contingent upon funding allocations. DUTIES AND RESPONSIBILITIES:
1. Ensure compliance with regulatory requirements in all areas, at all times. Adhere to audit, legal regulations/laws and practices. Have a complete understanding of all applicable regulations to assist management with compliance and conducting research to resolve operational questions. Make recommendations on enhancing the efficiency of administrative operations.
2. Administrative support which includes, hiring, training, evaluations, discipline, coordination of staff activities, monitoring, and maintaining staff records.
3. Oversight of the inventory/client/volunteer database KMAX system ensuring all records are updated and accurate. Serve as the secondary control administrator of KMAX system and enhance its uses for the food pantry.
4. Always deliver excellent customer service with internal staff, volunteers, and external Food Pantry clients, vendors, and partners at all times and in all activities. Establish and maintain effective working relationships with external procurement vendors, donors, and partners.
5. Create and maintain various paper and electronic filing systems and records, in an accurate, up-to-date order for the Food Pantry department.
6. Operate personal computer, calculator, copy and fax machines and all other office equipment as needed/requested.
7. Maintain Food Pantry financial records: entering and processing accounts payable and accounts receivable. Supply and food ordering as necessary; Process all travel requests.
8. Oversight of community events, garden coordination, food drives, volunteer scheduling and departmental calendar.
9. Perform administrative tasks including accurately preparing and reviewing documents for Food Pantry staff: reports, meeting minutes, memos, and acknowledgement letters to donors.
10. Assist with developing and monitoring budget for department and financial report generations as needed.
11. Assist with volunteer outreach, coordination, and support.
12. Schedule and prepare meeting agendas, attend meetings as necessary, take/transcribe meeting minutes, and distribute as necessary.
13. Maintain inventory of office supplies and order when needed.
14. Conduct area inspections to identify areas of concern.
15. Provide direction to staff and volunteers by providing research and answers, office procedures training, work review, coaching, mentoring, and team effort contribution.
16. Assist with departmental development, evaluation, and review of Food Pantry processes and standard operation procedures.
17. Maintain professional and technical knowledge by conducting research, reviewing professional publications, and establishing relationships.
18. Planning and executing social media strategies, creating, and publishing content to a variety of platforms, and interacting with their communities and audiences.
19. Coordination of donation/donor pickups to staff and volunteers.
20. Adhere to all food safety and handling regulations.
21. Assist with all Food Pantry operational needs as Food Pantry Manager Deems Necessary.
22. In the absence of Food Pantry Manager handle all day to day operations.
23. Attend training sessions recommended by Food Pantry Manager or the Oneida Nation to update and improve Pantry warehouse procedures;
24. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
25. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Repetitive movement of both hands due to extensive data entry and email communications.
2. Frequently sit, stand, walk, kneel; and carry/lift twenty-five (25) to fifty (50) pounds.
3. Work is generally performed in a warehouse setting with a moderate noise level.
4. Frequently walk a full eight (8) hour.
5. Must be willing to work flexible hours to include nights and weekends as needed.
6. A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment. STANDARD QUALIFICATIONS:
1. Knowledge of applicable federal, state, county, local, and tribal lows, regulations, and requirements.
2. Knowledge of business English, proper spelling, grammar, punctuation, and basic math.
3. Knowledge of records management and accounting procedures to include budgeting.
4. Ability to keep accurate records.
5. Ability to inform and communicate verbally and in writing in diverse and challenging situations with the ability to process information effectively, identify and define problems and make objective decisions.
6. Ability to operate standard office equipment such as calculator, personal computer, copy and fax machines.
7. Ability to work as a team member and foster a positive working environment.
8. Ability to be tactful and mature with the ability to work with a wide variety of personalities demonstrating objectivity, respect, courtesy maturity and patience.
9. Ability to establish and maintain productive working relationships with staff, clients, management or other departments as well as external agencies necessary to effectively carry out job duties.
10. Skill in organizational management. This requires the incumbent to plan, organize and schedule priorities efficiently and effectively, meet strict deadlines and successfully cope with challenging situations and conditions.
11. Ability to write clear and concise reports, memoranda, directives, and letters.
12. Ability to prepare and maintain work orders.
13. Ability to be dependable and conscientious, possess initiative, self-motivated and capable of working independently.
14. Must present a professional appearance and demeanor as a representative of the Oneida Nation in dealing with the general public.
15. Maintain strict departmental security, confidentiality, and quality to meet professional standards of the department.
16. Complete Oneida Certification on Reporting Child Abuse and Neglect training within ninety (90) days of employment.
17. Must be willing and able to obtain additional education and training.
18. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during employment.
19. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation's Gaming Division.
20. A valid driver's license or occupational driver's license, reliable transportation and insurance is required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out-of-state driver's license. Must be authorized as eligible to operate a Personal and Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment. PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Associate degree.
2. One (1) year of lead or supervisory experience.
3. One (1) year of experience working in or operating a non-profit food pantry; experience must include working with volunteers, inventory, marketing, fund raising, and writing grants.
4. Knowledge of the Food Service Code. Must obtain Food Handlers Certification within a specified time frame as approved by the supervisor. MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. Must be an enrolled member of the Oneida Nation.
2. High School Diploma, HSED Diploma or GED Certification; applicants age fifty (50) and older are exempt from this requirement; Two (2) years administrative experience.
3. Forklift Certification and Oneida Food Handlers certification required within first six (6) months of employment. ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
2. Background information disclosure (BID) form.
Benefits of working as a Office Manager in Oneida, WI:
? Company offers great benefits
? Rapid Progression
? Competitive salary