Office Manager (Business Operations Supervisor )

Office Manager (Business Operations Supervisor 1) Location Salem, OR (Central Area area) : Initial Posting Date: 12/29/2023 Application Deadline: 01/16/2024 Agency: Department of Human Services Salary Range: 4,457.00 - 6,901.00 Position Type: Employee Position Title: Office Manager (Business Operations Supervisor 1) : We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. Are you committed to equity, diversity, and inclusion? Have you been a lead worker or supervised staff? Has your background provided you with experience communicating clearly and cross culturally in writing, directly, or virtually? Do you have organizational and problem-solving skills? Then, come #JoinTeamSACU! We are seeking an Office Manager (Business Operations Supervisor 1) to join our Stabilization and Crisis Unit (SACU) team of dedicated and compassionate individuals. Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity. Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision. We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice. We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! What you need to qualify Three years of lead work, supervision, or progressively related experience. OR A bachelor's degree in a related field. Please be sure to clearly show how you meet these qualifications within your application materials. Essential attributes We are looking for candidates with: Commitment to equity, diversity, and inclusion. Experience leading and supervising employees, including hiring or recommending hiring, training employees, assigning and reviewing work, providing employees with feedback on their performance, providing oversight of operations, and handling disciplinary problems and grievances. Experience communicating clearly and cross culturally in writing, directly, or virtually. Demonstrated organizational skills. Demonstrated problem-solving skills. Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Your duties at a glance SACU provides 24-hour residential care and supervision to individuals with intellectual/developmental disabilities, often with co-occurring mental health diagnoses, whose support needs exceed the supports offered or provided by other community-based residential programs. We provide training and support for the purpose of assisting individuals in safely transitioning back to their home community. We model positive attitudes while offering health and medical supports, emotional and positive behavioral support, life skills modeling, accessing educational supports, recreational opportunities, and community integration. We are dedicated to providing the support necessary to maintain the quality of life, achieve the highest possible level of independence and promote social opportunities, which benefit the individuals and the community. We operate 20 residential group homes along the I-5 corridor from Portland to Eugene. For more information on the Stabilization and Crisis Unit please click here . As an Office Manager you will be responsible for supporting business operations in the residential group homes and central office. This includes: Supervising and managing a group of administrative office staff at the central office. Being responsible for the business operations of the central building. Communicating directly with facilities, fleet, contracts, vendors, contractors, maintenance, and other shareholders as it relates to the operations of SACU and the group homes. Managing contracts, billing, invoices, and Visa statements for SACU. Participating as a part of the SACU senior leadership team. Working conditions You must have a valid license to drive, and you must have and maintain an acceptable driving record. You must obtain and maintain an Oregon Invention System (OIS) certification, level G, CPR/First Aid certification, and Mandatory Abuse Reporter Training. We provide training in these areas during a three-week New Employee Orientation. You will work in an open office environment in a cubicle workstation in our office in Salem. You will have regular contact with employees, residents, visitors, vendors, and delivery personnel. Application instructions & requirements Your work history profile and/or resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position. Please attach/upload a resume or complete the Workday history profile. Please attach/upload your documents in the "Resume / CV" section of the application. Current State of Oregon employees: Apply via your employee Workday account. If you are not a current State of Oregon employee: view this application instructional video . After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process. Additional requirements Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. The Department of Human Services is a drug free workplace. All applicants will be subject to drug testing for Narcotics, Methamphetamine, and other controlled substances. Your driving record must meet the qualifications of the ODHS SACU Driving Policy and will be considered unacceptable for offenses, including, but not limited to any misdemeanor or felony traffic offense in the last 24 months. If you are offered this position, we will offer training and you must become certified during the New Employee Orientation class in the following: First Aid/CPR Certification - Requiring you to complete compressions in a kneeling position. Oregon Intervention System Certification (OIS) - Requiring you to physically hold an individual for safety while maintaining an approved restraint on clients which may involve quick movements, changes in physical positioning, and verbal communication with coworkers. Helpful information This position is management service, supervisory, and is not represented by a union. This recruitment may be used to fill future vacancies. This position is part of the Police and Fire pension plan, which allows you to retire with full benefits after 25 years of service. Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page. If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rebecca Wilson via email or call/text . Please be sure to include the job requisition number, REQ-145354. To learn about the many options for a career in the field of developmental disabilities services please visit .