About The Role
Permanent Part time – 20 hours per week (worked over 3 to 5 days – to be discussed at application) At CDP our vision is to significantly improve and enrich lives through innovation. We build breakthrough products and services – from insight to ideas, prototypes to production – bringing innovation to life. Our teams are multi-disciplinary, uniting scientific rigor, design ingenuity, and engineering excellence for consumer, healthcare, and industrial clients.
This is a key role for our Raleigh office. You will perform routine clerical duties to support the organization and employees. The role will also provide professional support in Reception, manage the shipping and receipt of goods, and assist with booking and travel arrangements.
Key Responsibilities will include –
Liase with various vendors including, cleaning services, parking, HVAC, maintenance, security, and pest control.Conduct US Office facilities inductions and maintain up-to-date training material. Assist with physical site security, which includes, maintaining building alarms, access control, key holders, logs, communication with the security service, and addressing issues with the security system.Assist with booking travel arrangements and creating travel itineraries, including assisting the UK team with coordination of Secondee lodging during switch over i.e. end of tenancy cleaning and tenant documentation.Receives mail, documents, packages, and courier deliveries and delivers or distributes items. (goods in/out).Greets staff, clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.1st port of call for answering, screening, and directing phone calls to staff or clients; takes messages and schedules appointments.Raise PO's for office supply purchases and send receipts to accounts.Ensure all messages and correspondence are dealt with efficiently and promptly.Perform daily opening and closing procedures including top up and walk throughs. Keep all areas of the office are clean, tidy and to a professional standard.Book lunches as required for client visits or visiting EO's.Prepare meeting rooms and manage/coordinate calendar inclusive of meeting rooms for both external and internal meetings.Perform inventories and organization of office supplies, purchasing items as needed and requested.Replenish breakroom areas at least twice daily; purchase items as needed and requested.Performs basic office filing, scanning, printing, and recordkeeping.Maintain office, grocery and first aid suppliesPerform other duties as assigned. About You
You will be: Pleasant, accommodating, respectful, helpful, and attentive in personalityMust demonstrate ability to listen, stay calm, and show empathy towards othersEffective and clear communication skills; written, verbal, and non-verbalAbility to follow verbal and written instructions effectivelyAbility to interact positively with clients, co-workers, and guests through various sources including, phone, email, face-to-face, chat groups, teamsPersonable with an eager 'can-do' attitudeMust be able to multi-task and cope with constant interruptionsMust demonstrate commitment towards CDP culture and ways of workingMust be methodical and good at organizing prioritiesMust be a self starter and demonstrate the ability to prioritise a diverse workloadMust remain calm and quality conscious when under pressureMust enjoy working both independently and in a team environmentMust be reliable and dependableDemonstrate an easy-going and approachable attitudeMust demonstrate strong attention to detailRequired Education and Experience High school diploma or equivalent required; Associates degree in office administration or related field preferred1-3 years previous working experience as an office coordinator, administrative professional, or similar roleProficient in Microsoft Office Suite, accurate typing and computer literacy skills About Us
We are an international employee owned company with our staff at the centre of our strategy. Employee ownership allows us to maintain full control over the direction of our business and our creative culture.
Work Authorization
Cambridge Design Partnership will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Equal Opportunity Employer
Cambridge Design Partnership is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
