We are searching for an enthusiastic Office Coordinator to join our stellar team at Portland State University in Portland, OR.
Growing your career as a Full Time Office Coordinator is a fantastic opportunity to develop indispensable skills.
If you are strong in adaptability, negotiation and have the right commitment for the job, then apply for the position of Office Coordinator at Portland State University today!
Position Details
Proposed Start Date 09/18/2023
Classification Title Office Specialist 2
Working Title Office Coordinator
Department 310300 - PAD Public Administration
Position Number D96882
Representation OP - SEIU/OPEU Local 503
Position FTE 1.0
End date, if applicable Position Summary
Brief Description of PSU/School/Dept Located in Portland, Oregon, one of the nation's most livable cities, Portland State has an innovative approach to education that combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe:
The Mark O. Hatfield School of Government, housed within the College of Urban and Public Affairs, incorporates the Department of Public Administration and Department of Politics and Global Affairs. Other research and service units within the School include the the Mark O. Hatfield Cybersecurity & Cyber Defense Policy Center, The Center for Public Service, the National Policy Consensus Center, the Center for Women's Leadership, and the Center for Turkish Studies.
The Department of Public Administration offers three masters programs (Master of Public Administration (MPA), Master of Nonprofit Leadership (MNL), Executive Master of Public Administration (EMPA) ), three graduate certificate programs (Graduate Certificate in Public and Nonprofit Management, Graduate Certificate in Energy Policy and Management, and Graduate Certificate in Collaborative Governance). MPA and EMPA programs are accredited by the Network of American Schools of Public Administration and Affairs (NASPAA), and our programs are ranked #10 in urban policy, #13 in local government, and #57 in overall best public affairs programs by the US news and World Report :
Position Summary The purpose of this position is to provide administrative support to the Public Administration Department (PA) and the Mark O. Hatfield School of Government within the College of Urban and Public Affairs.
Duties include, but are not limited to: performing general receptionist duties, providing administrative/financial/academic support, managing events, handling website and social media updates, providing information and assistance to various stakeholders, and overseeing the work of student employees.
This position will work closely with the PA Department Chair, PA Department Manager, Director of the Hatfield School, staff, full-time faculty, adjuncts, students and the broader community. This position has a key function in the day-to-day operations of the Public Administration Department and the Hatfield School of Government.
This position works 20 hours a week for the Public Administration Department and 20 hours a week for The Hatfield School of Government.
Minimum Qualifications from Classification Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Minimum Qualifications for this Position Proficient in general office software and technology programs including word processing, mail merge, spreadsheets, database maintenance, scheduling, completing fillable forms, website updates Excellent interpersonal and professional communication skills (both written and verbal). Ability to delegate tasks to student workers Ability to manage competing priorities and multi-task to meet goals and deadlines Strong organizational skills with attention to detail Ability to be self-motivated, proactive and demonstrate ability to take initiatives; Ability to work interdependently in a team environment and effectively with diverse people Strong customer service skills and experience Demonstrated experience creating and maintaining administrative tracking system Successful completion of background check. Experience with basic bookkeeping and accounting practices Minimal experience with desktop publishing and web content management Preferred Qualifications BA/BS degree 1+ year experience in working in a higher education setting 1+ year experience working at Portland State University Experience working in PSU systems including Banner, Drupal, D2L, DataMaster/Cognos, OnBase or similar multi-user database Advanced MS Office skills. Working knowledge of Google suite for professional purposes (Gmail, Calendar, Sites, Drive, Groups), Emma, Adobe Acrobat professional Experience supporting an academic unit Experience supervising and directing the work of student employees Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours Monday-Friday, 40 hrs/week
Total Compensation Range & Benefits Statement The starting hourly salary rate for this position will be between $16.19 and $18.12 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
PSU's excellent benefits package includes 95% employer paid premiums for employee and eligible dependents' medical, dental, and vision coverage, as well as significantly reduced tuition rates for employees and eligible dependents at any of the Oregon Public Universities.
Wellness options include access to the Campus Rec center at a reduced rate and free wellness programs. For a comprehensive view of all PSU benefits, go to . See the Total Compensation Calculator , and the Benefit Deduction Estimator (to view employee and employer-paid share of PSU's medical, dental, and vision plans).
Application Instructions
Additional Information Additional Application Instructions (deadlines, etc.) Please provide the names, phone numbers and email addresses for three professional references.
Background Check Required Yes
If you have questions For questions please contact Elena Sokol via email at View email address on jobs.institutedata.com.
Benefits of working as a Office Coordinator in Portland, OR:
? Unlimited Growth Potential
? Company offers career progression opportunities
? Attractive packageCompetitive Pay
