Full job description Sandberg Phoenix is recruiting for a part-time Office Assistant to Join our Team in Clayton, Missouri Location Sandberg Phoenix is recruiting for a part-time Office Assistant to handle administrative/clerical tasks to include managing the mail, copying and scanning services, packaging and deliveries within walking distance, supply management and records management. The Office Assistant will coordinate these various tasks and functions to ensure office operations always run smoothly.
What you'll do: Administrative Duties: Sorting and scanning of incoming mail and ensuring outgoing mail is properly handled. Maintaining conference and common areas to include kitchen supplies and concierge services for meetings and events. Maintaining fully supplied copy/mail center. Providing copying, printing, and scanning services for legal documents or other materials requested by attorneys and para-professional staff. Maintaining copy machines, printers, and stamp machine to include troubleshooting and communications with vendors. Organizing and maintaining physical files ensuring documents are properly filed and files orderly maintained. Local deliveries within walking distance of the office. Providing excellent customer service to internal and external clients who rely on offices services by addressing inquiries or issues promptly and professionally. Providing coverage at the receptionist desk when necessary. Performing general office services duties as assigned by the firm's Managing Attorney or People Operations. To be a successful office assistant, the following knowledge, skills, abilities, and values are required: Minimum of one year of office experience. Ability to manage and prioritize tasks, handle multiple responsibilities, and maintain the office services functions. Attention to detail when handling documents, mail and scanning projects. Familiar with mailing and delivery processes and vendors. Familiar with office equipment such as copiers, printers, and postage machines. Basic data entry skills with a working knowledge of Microsoft Word and Outlook. Resourcefulness in addressing technical issues related to office equipment and knowing when to escalate issues as needed. Dependable and accountable to fulfill job responsibilities and demonstrate a strong work ethic. Professionalism and clear communication skills. Dedication to providing excellent service to internal and external clients, including responsiveness and a solutions-based approach. Commitment to maintaining the confidentiality of sensitive client and firm information. Collaborate effectively with colleagues across all departments and contribute to a positive work environment. Pay, perks and such : At Sandberg Phoenix we pride ourselves on living our values each day and it shows. Ranked one of St. Louis' Best Places to Work several years in a row, we are continually improving to recruit and retain top talent – from our interview process to our Sandberg Scoop sessions with our CEO, culture is at the heart of everything we do.
We offer all the standard benefits, including competitive salaries, medical, dental, vision, life and disability coverages, FSA, HSA, flexible vacation, 401(k) plan, and paid parking. We also offer some unique benefits including paid day off for birthdays, office casual dress code, tuition reimbursement and more. We value individuality and diversity. Our affinity groups, including our Diversity Committee, our Women's Committee and our Community Connections Committee allow our members to get involved, get to know one another, and make a difference using their unique talents. How to Join Us: Apply online at – Career Opportunities or send resume and cover letter to: , or fax to or mail to Recruitment: Sandberg Phoenix & von Gontard P.C., 600 Washington Avenue – 15th Floor, St. Louis, MO 63101.
Sandberg Phoenix is committed to an inclusive environment that will not discriminate in its employment practices due to an applicant's race, color, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, genetic information, physical or mental disability, veteran status or any other characteristic to the extent protected by federal, state or local laws.
