Office Administrative Specialist

Full job description Job Details Working Title: Office & Administrative Specialist Intermediate - Procurement Assistant Job Class: Office and Administrative Specialist, Intermediate Agency: Minnesota State Job ID : 76608 Location : Rosemount Telework Eligible : To be discussed at time of hire Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 05/13/2024 Closing Date : 05/28/2024 Hiring Agency/Seniority Unit : MN St Colleges & Universities / Dakota County TC-AFSCME Division/Unit : MnSCU Dakota County TC / MnSCU Dakota Cty TC Classified Appointment Type : Unlimited, Full-time Work Shift/Work Hours : Day Shift; 8:00am - 4:30pm Days of Work : Monday - Friday Travel Required : Travel may be required between Dakota County Technical College and Inver Hills Community College Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Academic Affairs FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This position exists to assist in the administration of Dakota County Technical College's (DCTC) and Inver Hills Community College's (IHCC) procurement programs to include preparing and managing purchase orders (PO's) for goods and services in Workday. This position will also create professional/technical and service contracts in Marketplace.
Responsibilities:
Create professional/technical and service contracts in contract module of Marketplace. Review, analyze, and finalize purchase requisitions and purchase orders in Workday. Assist Academic Affairs staff at both colleges in department functionality and oversight. Perform other duties as assigned to create and maintain a culture of collaboration in the department and maintain the reputation of the organization as a viable business partner. Qualifications Minimum Qualifications Knowledge of:
Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, that result in customer satisfaction. Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs. Skill in:
Database management sufficient to (1) develop and accurately enter information into a database and produce queries and reports for system use (2) develop and maintain databases and calendars for staff Customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence. Ability to:
Perform administrative support work for a work unit's expense and budget administration. Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers Type and keyboard a variety of documents accurately. Explain laws, regulations, standards, policies, and procedures to customers.

Preferred Qualifications Knowledge of State and Minnesota State purchasing statutes and guidelines. Demonstrated e-procurement software experience. Knowledge of US and inter-campus mail regulations. Knowledge of contract development and deployment. Knowledge of the Data Privacy Act, FERPA, and other Federal laws applicable to higher education. Advanced administrative and clerical skills; exercise ability to set and adjust priorities and work independently; work well under pressure; manage frequent interruptions. Physical Requirements Maintain a stationary position for a prolonged period of the day. Use a keyboard for extended periods of time which may include repetitive motion. Additional Requirements In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
Contact If you have questions about this position, contact Human Resources at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Human Resources at .
About Minnesota State The core commitments of Minnesota State Colleges and Universities are to ensure access to an extraordinary education for all Minnesotans, be the partner of choice to meet Minnesota's workforce and community needs, and deliver to students, employers, communities and taxpayers the highest value/most affordable higher education option.

It is the core value of the Minnesota State Colleges and Universities to provide an opportunity for all Minnesotans to create a better future for themselves, for their families, and for their communities.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.