Museum Administrative Coordinator

Job Overview:
We are seeking an organized, responsible and flexible Administrative Coordinator to join our team. The ideal candidate will coordinate administrative functions and provide oversight for the Healdsburg Museum and its associated facilities.
Duties:
-Serve as a welcoming point of contact for visitors and researchers
- Provide key administrative support to the Executive Director and senior staff with fundraising and membership.
- Oversee gallery operations, including security monitoring and maintaining the receptionist calendar
- Coordinate maintenance, pest control, and repairs for museum facilities
- Manage calendars and keys; schedule appointments
- Perform general administrative tasks such as data entry, correspondence and filing
- Assist with event and exhibition planning and marketing
- Provide excellent customer service to Museum members and visitors
Qualifications:
- Proven experience in an administrative role
- Proficiency in computerized systems and office software, including Microsoft Office (Excel, Word, PowerPoint) and Adobe Acrobat. Experience with museum software PastPerfect a plus
- Ability to manage confidential material with discretion, diplomacy and tact
- Strong organizational skills with attention to detail
- Excellent written and verbal communication
- Ability to multitask and prioritize workload effectively
- Bilingual English/Spanish skills highly desired
- Opportunities for professional development and growth within the company. $300 monthly health stipend provided.
If you are ready to take on this multifaceted role and contribute to the success of our museum, we encourage you to apply. Please submit your resume and a cover letter detailing your experience and interest in the position to .
Join us in preserving and sharing the rich history of Healdsburg. Apply today and become a key player in our museum's future!
Job Type: Full-time
Pay: $26.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off Professional development assistance Schedule:
8 hour shift Experience:
Customer service: 1 year (Preferred) Ability to Commute:
Healdsburg, CA (Required) Ability to Relocate:
Healdsburg, CA: Relocate before starting work (Required) Work Location: In person