The Manager, Payroll is the subject matter expert responsible for the management of the Payroll staff to ensure timely issuance of the semi-monthly and bi-weekly payroll(s).
The Payroll management responsibilities include overseeing the accuracy of all phases of the payroll process, taxation and check controls. Ensure controls on the time and labor function of the payroll vendor. Oversees the issuance of Motus, garnishment, court orders and levies as required. Handles all special projects assigned and correspondence associated with payroll.
Manages the organization's multi-state US payroll function, ensuring all payroll transactions are processed on time, with accuracy and comply with all federal, state and local regulations. Leads and develops a team of payroll professionals by assigning and monitoring tasks, providing career growth, constructive feedback and performance evaluations. Ensures the processing of new hires, transfers, promotions and terminations is accurate and timely. Preparation and maintenance of accurate records and reporting payroll transactions to ensure compliance with federal, state, local payroll, wage and hour laws, statutory reporting and filing requirements and best practices. Resolution of payroll - related employee questions and concerns, management and resolution of escalated inquiries in a timely manner. Collaborates cross-functionally with multiple teams across Human Resources and Finance on payroll related transactions and projects affecting the payroll function. Maintains payroll guidelines by adhering to, improving and establishing policies and procedures. Development of internal controls to ensure the quality and efficiency of all payroll functions and regulatory compliance. Prepares and/or reviews monthly standard and custom reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages and providing to appropriate departments/functions. Keeps up to date and prepares for new federal, state, and local legislation, educating and training other functional areas and advising management proactively of changes. Collect information and statements for audits, including preparation of records and documentation for both internal and external auditors. Identification and recommendations of updates to payroll processing software, systems and procedures to ensure the timely and accurate processing of payroll transactions including remunerations, benefits, garnishments, taxes and deductions. Participation in the development and implementation of cross-functional departments (Benefits/Talent/L&D) projects and other process improvement exercises as required.
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies. BS in Business Administration, Finance, Human Resources or related field. 8-10 years of experience managing multi-state payroll for companies with 1500+ employees. Excellent understanding of multi-location payroll and local, state and federal rules and laws on payroll taxes. Proficiency with payroll software/HRM systems (i.e. UltiPro, Workday, ADP, Peoplesoft). Strong analytical and problem solving skills with the ability to research new and existing laws or regulations Excellent written and verbal communication skills. Professional, reliable, trustworthy and detail oriented Must possess the ability to manage change and understand impacts as it relates to payroll. Ability to effectively communicate with all levels of employees and/or external contacts.
