Full job description Position Summary The Contracts and Proposals Manager serves as the lead organizational point of contact for public proposal and bidding efforts that support a variety of programs. The Manager leads proposal development and implementation of procurement efforts throughout the proposal life cycle, from initiation through production. This position plays a critical role in proposal success, and the role calls for both excellent project management and written communications skills (writing and editing), along with ability to collaborate with designated subject matter experts in all of MAC's functional areas.
The Manager is the lead drafter, editor, and manager of legal documents, and works collaboratively with other staff and attorneys in MAC's Legal Affairs division to create lease documents and amendments that protect MAC's interests, provide business opportunities to external partners, and enshrine reasonable oversight practices. The position is a critical liaison with other MAC departments that have a stake in ongoing lease management and compliance.
Questions regarding this position can be directed to or . Applications will be accepted until 3:00 p.m. Friday, April 19, 2024.
MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, nationality, or disability.
Position Description The Contracts and Proposals Manager will plan and organize the solicitation efforts and interface with management on progress and problems. Related responsibilities and duties will include:
Proposals: Draft, modify and finalize solicitations such as Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Request for Bids (RFBs) specification documents Moderate proposal review and scoring processes Exhibit strong leadership throughout the scheduling, coordination and facilitation of the solicitation process. Compile information and draft recommendation materials for Board consideration Respond to data requests relevant to concessions contracts Drafting memorandums, letters, and amendments to tenants and MSP stakeholders Respond to questions and complaints; provide information regarding airport policies, operations, opportunities, and MAC's RFP process Demonstrated experience setting priorities, meeting deadlines and managing multiple projects with the ability to handle shifting priorities Ability to communicate clearly and concisely, both orally and in writing Excellent business sense and problem-solving skills Performs other duties as assigned Contracts: Draft leases, amendments, letters and other documents and provide lease interpretations in coordination with Legal staff Draft, modify, and finalize memoranda to recommend lease actions and related business items Prepare clear, accurate and comprehensive reports, research studies, feasibility analysis, financial pro forma, correspondence and other documents Monitor and review ordinances, regulations, and policies. Assist in developing and recommending changes to ensure they meet MAC's current and future requirements Research historic Commission actions affecting properties Review requests for lease actions, coordinate approval and implement actions Ability to exercise considerable independence and initiative in the administration of assigned projects Conduct supplemental site inspections of assigned concessions and report findings and recommendations Position Requirements COMPETENCIES Senior Level Individual Contributor (SRIC) Competencies
Customer Focus - Building strong customer relationships and delivering customer-centric solutions Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems Decision Quality - Making good and timely decisions that keep the organization moving forward Resourcefulness - Securing and deploying resources effectively and efficiently Ensures Accountability - Consistently achieving results, even under tough circumstances Collaborates - Building partnerships and working collaboratively with others to meet shared objectives Values Differences - Recognizing the value that different perspectives and cultures bring to an organization Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences Persuades - Using compelling arguments to gain the support and commitment of others Courage - Stepping up to address difficult issues, saying what needs to be said Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity Being Resilient - Rebounding from setbacks and adversity when facing difficult situations Minimum Requirements Bachelor's degree in Business Administration, Finance, Accounting, or related field Five years of proposal development and process management experience In lieu of a degree, nine years of experience in proposal developments, RFPs, drafting leases, or drafting legal documents Experience preparing and thorough understanding and knowledge of RFP documents, RFP structure and the RFP response process Extreme attention to detail and ability to manage and track critical information Strong problem resolution, analytical, research and negotiation skills Ability to adhere and meet tight deadlines Ability to edit or rewrite documents to ensure readability and compliance, without distorting the author's original intent Superior writing, editing, proofreading skills Ability to manage simultaneous projects with competing demands Strong organizational and project management skills Intermediate skill level using Microsoft Word, Excel, PowerPoint, and Outlook Availability to work long hours and over weekends when needed to complete projects on schedule Excellent interpersonal skills including a high degree of comfort leading and speaking in large meetings Valid state driver's license Reliable vehicle to commute between job sites Desirable Requirements Experience using MS Project or web-based project management software, Adobe suite of products MS SharePoint or Teams experience Experience using automated purchasing software (EnterpriseOne) Experience with property management or real estate development Experience drafting legal documents or working with attorneys and/or paralegals Professional certification such as Certified Professional in Supply Management (CPSM), Certified Professional Purchasing Buyer (CPPB), Certified Professional Purchasing Official (CPPO) or other procurement related certifications
