Legal Support Supervisor

Job Description and Duties
Join the mission-driven team at the Department of Toxic Substances Control (DTSC) as we safeguard California's health and environment. As part of the California Environmental Protection Agency (Cal/EPA), DTSC is dedicated to regulating hazardous waste and overseeing the safe handling, treatment, and disposal of toxic substances statewide.

In this role, you'll play a crucial part in ensuring compliance with legal requirements and supporting our efforts to restore contaminated lands. Join DTSC's Office of Legal Counsel and be a vital contributor to our mission of creating a healthier, safer California.

As a Legal Support Supervisor I you will have the opportunity to: Gather pertinent information for interoffice reports and memorandums on behalf of high-level executives such as the Chief Counsel, Deputy Chief Counsel, and Assistant Chief Counsels, the incumbent assumes responsibility for planning and actively participating in a diverse array of administrative, management, and unit meetings, as well as required trainings Serve as a primary point of contact for external communication, engaging with the public via phone and email to address inquiries and provide assistance as needed Coordinate, manage, and oversee the assignments and workload of various personnel, such as SLTs, Legal Secretaries, Student Assistants, Legal Interns, and other support staff Assume responsibility for ensuring staff proficiency by conducting comprehensive training sessions on office policies and procedures, while also meticulously reviewing staff performance Assume a central role in managing all aspects of OLC's purchasing, procurements, requisitions, and related financial planning activities Desirable Qualifications We Look For: The ideal candidate for the Legal Support Supervisor I position should demonstrate flexibility and adaptability, crucial traits for handling diverse tasks and changing priorities effectively Legal expertise in typing and clerical work within a legal context is paramount, including preparing legal documents such as correspondence, petitions, briefs, motions, and depositions Pays meticulous attention to detail ensuring accuracy, completeness, and proper formatting of legal documents and correspondence Organizational skills are essential for managing records, files, and databases, prioritizing tasks effectively, and handling multiple assignments efficiently Communication skills, both verbal and written, along with proficiency in grammar, punctuation, and legal filing requirements, are indispensable Exhibits professionalism, integrity, and discretion in handling sensitive and confidential information, while also being able to work effectively in a team environment and independently Experience in a Supervisor/Lead Role Experience providing executive/ legal office support Experience in legal clerical work Administrative Experience/Office Management experience Training/Facilitation Experience Extensive experience w/ Microsoft Suite, and Adobe Experience with report writing and data analysis You will find additional information about the job in the Duty Statement .
Working Conditions
Click the link below for a special message from Director Williams on DTSC's culture:
Message from DTSC Director Meredith Williams Job Code #: JC-425295
Position #(s): ********
Working Title: Legal Office Supervisor Classification: LEGAL SUPPORT SUPERVISOR I $4,898.00 - $6,136.00


Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time
Facility: Headquarters
Department Information
This position is located at our Headquarters office in Downtown Sacramento, CA.
The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDO) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California's people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California's people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

DTSC Recruitment Survey: Click here to complete the DTSC recruitment survey.
Department Website:
Special Requirements
The position(s) require(s) a(n) Typing Certificate. You will be required to provide a copy of your certificate prior to being hired. The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.

A typing certification is required when applicants apply for state civil service typing positions. State departments will honor typing certificates issued within the last four years and certified from a five (5) minute typing test that meets the CalHR requirements, with a minimum of 40 WPM (words per minute). Typing certificates issued by the Internet or Employment Agencies, and Typing Certificates issued for a typing test under five (5) minutes are not acceptable.
The California Department of Human Resources has approved certificates from the following entities:
Adult Education Centers Business schools or colleges Any State Agency/Department Skills and Business Education Centers The Employment Development Department's (EDD) One-Stop Career Centers may offer free typing tests (for a location near you, visit EDD's website) A Statement of Qualifications (SOQ) is required for the hiring manager's review. Applications submitted without an SOQ may be disqualified.
The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than (five) grammatical and spelling errors, and Arial font size 12.

Your SOQ should address the following:

1. Provide a brief summary of your previous work experience, education, and training. Then, explain how specific aspects of your previous work experience, education, and training directly relate to the requirements and responsibilities of this job.

2. How do you foster a collaborative and cohesive team environment among staff members?

3. What does being a leader mean to you?
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/16/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages You may submit your application and any applicable or required documents to:

Department of Toxic Substances Control
Attn: Nicole Baca
P.O. Box 806
Sacramento, CA ********
Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at:

Department of Toxic Substances Control
Nicole Baca
1001 I Street
Sacramento, CA ********
Applications must be received, and date stamped by close of business on the final filing date.
08:00 AM - 05:00 PM
Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD.678). Please refer to the "Special Requirements" section above for additional information. Other - Cover Letter Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: Human Resources Contact:
Talent Acquisition


Hiring Unit Contact:
Nicole Baca


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Office

California Relay Service: (TTY), (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Instructions
For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times and your eligibility for this position may be impacted.

Electronic applications submitted through your CalCareer Account are highly recommended . If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the "Application Instructions" section. Applications must be postmarked on or before the final filing date.
For mail-in or drop-off applications, please include JC# 425295 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.

Pending Budget Approval - DTSC will obtain all necessary approvals prior to extending a job offer.

Foreign Degrees

Applicants who completed their education outside the United States (with foreign degree/ transcripts) must obtain and submit verification of United States course/degree equivalency.

Foreign education credential evaluation services can be found at DO NOT include any confidential information in your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.).
Examination Information
List eligibility is established through an examination process in which one must apply and successfully pass the examination for the classification. If you have not established list eligibility for the Legal Support Supervisor I , please click on the link to the examination bulletin for more information
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.