Law Office Assistant

Law Office Assistant 2 Location Anchorage, AK (Ted Stevens Anchorage International Airport area) : This position is open to Alaska Residents only. The Department of Commerce, Community, and Economic Development, Division of Regulatory Commission of Alaska, is recruiting for a Law Office Assistant 2 located in Anchorage! What you will be doing: The Law Office Assistant 2 (LOA 2) provides a broad range of legal and administrative support to commissioners and the Administrative Law Section. This position processes draft Orders for final issuance including edits, preparation of service lists, and mail certification; and receives and processes transcripts. You will also be responsible for updating the agency database; preparing public meeting notices and commissioner hearing binders; preparing the hearing room for hearings and meetings and setting up conference calls; maintaining confidential filings log and the document vault; distributing mail to commissioners; and arranging travel for commissioners and others. Our organization, mission and culture: The Department of Commerce, Community and Economic Development serves to promote a healthy economy, strong communities, and protect consumers in Alaska. The Regulatory Commission of Alaska (RCA) regulates public utilities by certifying qualified providers of public utility and pipeline services and ensuring that they provide safe and adequate services and facilities at just and reasonable rates, terms, and conditions. The incumbent plays a vital role in assisting the Commission Section through issuing Commission Orders, maintaining agency calendars, travel planning, organizing and setting up Public Meetings and Public Hearings, along with special requests from Commissioners. The benefits of joining our team:
The RCA supports a hybrid teleworking environment for employees who meet telework qualifications. We are committed to employee wellness and the need for work life balance. Many Law Office Assistants use their skills and experience gained to promote to paralegal, investigative, and administrative positions within the Agency, The State of Alaska, or the private sector. The working environment you can expect: The RCA is located in the heart of downtown Anchorage in the newly renovated Conoco Phillips Building and is close to the Delaney Park Strip. The building has a cafeteria, a café, and a gym (The Alaska Club). This position works with RCA commissioners, attorneys, paralegals, analysts, admin staff, and other law office assistants. The daily work environment varies from being busy during peak times and having downtime to focus on special projects or identifying area's to increase efficiencies. Who we are looking for: Technological Competency: Competency with standard office equipment is expected and computer literacy and fluency with Microsoft Office is essential to handling the large volume of digital documents and evidence in cases and utilizing the digital case management system.
Effective Communicator: Clear and professional oral and written communication is essential to anyone working in the legal field.
Prioritization: The ability to handle shifting priorities in high-pressure situations will enable success in the position.
Ability to Maintain Confidentiality: Strict confidentiality is required due to the nature of the work performed.
Independent Worker: Taking initiative, exercising sound judgment, and following directions is critical in our offices.
Minimum Qualifications One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs. Substitutions: A bachelor's degree in a legal field of study may substitute for the required experience. An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience. Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month). Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience. Special Note: Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement. Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.
Additional Required Information At time of application applicant(s) are requested to submit: A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) if using to verify that you meet the minimum qualifications. At time of interview applicants are requested to submit: Copies of your three (3) most recent evaluations if available; and Three (3) professional references who have had supervisory responsibility over you along with their daytime contact phone numbers. EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview. WORK EXPERIENCE If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment. MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies. NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or . If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call in Juneau or TTY: Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK ******** . The State of Alaska is an equal opportunity employer. WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to . For applicant password assistance please visit: Contact Information For specific information in reference to the position please contact the hiring manager at: Naomi Johnston Administrative Operations Manager Careers with the State of Alaska offer MANY benefits The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work. For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.) Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information. AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state. 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