Position Overview *This is an internal search ONLY to current KU employees *
KU Housing Administration is searching for an Associate Director, Business & Strategic Initiatives in Housing & Residence Life (HRL). This position is only open to current Housing staff as well as other current KU employees. The Associate Director, Business & Strategic Initiatives in Housing & Residence Life (HRL) is member of the Executive Director's senior leadership team and is responsible for strategically managing both internal and external priorities. Key to this position are four things: 1) project management and oversight of strategic initiatives to advance Housing & Residence Life priorities; 2) human resources, including regular communication with KU Human Resources and Shared Service Center staff, supporting HRL in hiring procedures, departmental on-boarding, and annual completion of trainings and evaluations; 3) leadership for scholarships and stewardship for all HRL funds held with KU Endowment; and 4) business and administration, including partnerships with external offices and interests to advance HRL goals and create efficiencies.
Housing & Residence Life is home to over 5500 students on the Lawrence campus in residence halls, apartments, and cooperative houses known as scholarship halls. Our office is strongly committed to promoting and supporting students from diverse backgrounds and identities through representative staff and equitable policies.
Job Description 40% Project & Strategic Initiatives Management Coordinates projects and strategic initiatives involving Housing & Residence Life, serving as a point of contact when multiple areas/stakeholders are assigned to the same project to ensure team actions remain in synergy. Assists in the definition of project scope and goals, aligning initiatives to departmental and other KU strategic priorities. Creates long- and short-term plans, including setting targets for milestones, adhering to deadlines and resource allocation, and evaluating processes for organizational efficiency and improvement. Delegates tasks on the project to staff best positioned to complete them. Identifies and manages potential risks and liabilities of multiple projects. Guides tactical and strategic planning sessions, create summaries and/or presentations, monitor and report on progress. 20% Human Resources Serves as HRL representative to Human Resources and Shared Service Center. Administers and oversees all staff hiring, appointment changes, job postings, disciplinary actions, and employment concerns on behalf of the Executive Director. Manages job descriptions, job postings, search committees, candidate assessment processes, and all HR related forms. Oversees onboarding for new full-time employees to Housing & Residence Life. Advocates for employees who have interoffice, professional, or personal difficulties to find solutions and makes appropriate referrals. Disseminates HR-information to HRL staff, including health insurance updates and deadlines, employee benefits updates and deadlines, performance management goals, and personnel safety, security, and other training deadlines. 20% Stewardship and Scholarship Support Oversees all aspects of recruiting applicants, coordinating review committees, and awarding of over $400,000 in scholarships annually to on-campus students. Engages with alumni and donors to create strong ties between scholarship hall recipients and their benefactors. Plans and directs outreach efforts to donors, including development of marketing, outreach, and stewardship materials in advance of personal visits/meetings. 20% Business & Administration Supervises 1-3 full-time staff to who support and assist with the Associate Director's areas of responsibility. Prepares contract and memorandum of understanding (MOU) specifications and requirements, participates in negotiations, and monitors terms and conditions for approved contracts for service. Develops and implements the Housing & Residence Life response to system implementation or re-implementation for financial and business upgrades and/or changes to process and procedures. Serves as primary point of contact for contracts and partnerships, such as those with RMS Mercury/StarRez, Apogee, College Pads, and master leases or MOUs for additional housing spaces. Serves on Student Affairs or campus-wide work groups or task forces as assigned. Represents Housing & Residence Life on behalf of senior leadership as necessary. Other duties as assigned. Required Qualifications Bachelor's degree and five years related experience OR master's degree and three years related experience. Two years management, supervisory experience, and/or project team leadership. Experience managing human resources related duties as evidenced by application materials Excellent written communication skills, as evidenced by application materials. Preferred Qualifications Experience working in a university setting. Experience reviewing and assessing the effectiveness of processes and initiatives for improvement. Additional Candidate Instructions A complete online application consists of: Cover letter Resume Three professional references Only complete applications will be considered . Application review date starts Monday, April 1, 2024. For consideration apply by Sunday, March 31, 2024. Contact Information to ApplicantsSarah Waters
Salary Range$65,000Application Review BeginsMonday April 1, 2024Anticipated Start DateMonday April 29, 2024 Apply to Job
