Human Resources Specialist

Working Title: Human Resources Specialist
State Classification: HR Specialist II - III
Class No. / Sal Grp: 1731 / B17 or 1733 / B19
Monthly Salary: $3,331.34 - $4,902.17 ( Salary/Classification Contingent on Experience) Location: Austin Headquarter Office
FLSA Status: Exempt
Overnight Travel: Minimal Travel - At least 5% Mission: The mission of the Texas Department of Banking is to ensure Texas has a safe, sound, and competitive financial services system.
General Description: Performs human resources management work. Administers and assists with the administration of human resources management programs to ensure compliance with state and federal laws and regulation.
Job Duties: Ensures adherence to applicable state and federal laws and agency policy and procedure. Administers employment testing. Keeps associated records in compliance with State and Federal law. Develops, updates, and maintains human resources information on agency intranet and internet job site. Prepares and organizes documents for interviews, new employee orientation, and personnel files. Processes and tracks paperwork for new hires and separating employees. Compiles and enters data for databases, summaries, reports or tracking purposes. Maintains human resources information systems (HRIS). Ensures databases and spreadsheets are accurately maintained. Develops, updates, maintains, and distributes accurate employee lists such as contact lists, databases, organizational charts, staffing reports, and administrative memorandums. Performs accessibility (using Adobe Pro) for human resources documents posted on websites. Responds to inquiries from applicants, staff, and public. Prepares purchase orders, supply requisitions, and maintain division subscriptions. Prepares and distributes retirement and service awards. Maintains personnel files, document imaging, and other confidential filing and information systems. Responsible for records retention schedule compliance. Copies and distributes information such as correspondence, reports, forms, and documents. Assembles and mails information. Assists with preparation and revision of job descriptions and compliance with the Position Classification Act. Assists with timekeeping and leave accounting activities including assisting employees with policy and system questions, auditing time records, running reports and queries, and troubleshooting HRIS systems. Performs other duties as assigned. Minimum Qualifications: Graduation from an accredited four-year college or university with major course work in human resource management, public/business administration, or a related field. Full time human resources related work experience may substitute for the education requirement on a year for year basis. A graduate degree in human resource management, public/ business administration, or job-related field may substitute for an undergraduate degree that is not HR related. Human Resources Specialist II: Two (2) years of work experience performing human resources or related work.
Human Resources Specialist III: Three (3) years of work experience performing human resources or related work.
Preferred Qualifications: PHR or SHRM-CP certification Experience with CAPPS HR/Payroll Experience with CAPPS Recruitment State of Texas HR experience. Knowledge, Skills, and Abilities: Knowledge of the principles and practices of human resources management; human resources programs such as employment, compensation, classification, employee relations and engagement, benefits, workers' compensation, workforce planning, or organizational development; and federal, state, and local laws and regulations governing human resources activities. Skill in oral and written communication; in conducting interviews; in using a computer and applicable software, including human resources-related applications; in problem solving; and in prioritizing and handling multiple tasks. Ability to explain policies and procedures to staff and the public; to maintain confidential and sensitive information; to develop and analyze human resources processes; to establish and maintain effective working relationships with applicants, employees, and the general public; and to communicate effectively. Physical & Cognitive Requirements: The physical demands described here are represented of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, copiers, printers, telephone, and client/customer contact. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual, speech and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.
Regular and punctual attendance. Frequent use of personal computer, copiers, printers, and telephones. Frequent sitting. Frequent work under stress, as a team member, and in direct contact with others. Travel less than 5% with possible overnight stays. How to Apply: To submit your application for employment, follow the link provided to the CAPPS Recruitment Application Platform. Create and/or Login to your on-line applicant profile and electronically submit your State of Texas Application for Employment.
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. Applications Submitted through Work in Texas: Applicants may submit applications through Work in Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: .
Transcripts: If education is used to meet the minimum requirements of the job posting, a copy of college transcript(s) issued from the registrar must be uploaded in CAPPS for your application to be considered complete. Foreign education credentials must be evaluated by a NACES or AICE member credential evaluation service. Please contact immediately if you are having difficulty uploading transcripts to your application.
Military Crosswalk: Remarks: State law prohibits any employee of the Department from being or becoming "directly or indirectly indebted to, or financially interested in an entity supervised or regulated by the Banking Commissioner." See Texas Finance Code, Section 12.107. Those selected for an interview will be contacted by telephone. Final male applicants between the ages of 18 to 26 will be required to furnish proof of registration or exemption from registration with the selective service system. E-Verify: This organization participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. The Texas Department of Banking is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, veteran status, age or disability in employment or the provision of services. A disabled individual requiring reasonable accommodation shall not be denied opportunity due to the disability. The applicant should contact Human Resources if reasonable accommodation is required during the application process at .