Join a global organization as an HR Coordinator to support offices and warehouses located across the U.S. Responsibilities include HRIS maintenance, supporting HR management with employee relations matters, applicant tracking, maintenance of employee records, and communication of Human Resources policies and procedures. Implements HR programs by providing HR services, including employment processing, onboarding, assistance with health benefits and training & development, employee relations, and retention.
Duties Maintains Human Resource Information System records for multiple locations and compiles reports from database for internal departments. Tracks all leaves of absence, including workers compensation leave, FMLA leave and medical leaves for each location; obtains any required documentation and ensure smooth transfer of information to interested parties ensuring adherence to HIPAA and ADA requirements. Serves as Timekeeper for the platform utilizing Kronos timekeeping software; serves as backup timekeeper and subject matter expert to multiple locations. Responds to Unemployment Claims filed by former employees, seeking needed information from Plant Managers, Department Managers and Human Resources when appeal is necessary. Maintains personnel files, medical files, I-9s, and related materials for all employees at multiple locations, ensuring files are kept complete and up-to-date. Facilitates pre-employment screening for all applicants at multiple locations; assists HR Managers with coordinating pre-employment appointments, paperwork and screening; prepares offer letters. Assists with employee onboarding and offboarding for multiple locations. Responds to requests for verification of employment for multiple locations, acts as liaison with payroll department and office locations. Administers employee tuition reimbursement program; obtaining relevant documentation and submitting for approvals. Maintains updated Job Descriptions for positions at multiple locations; updating as required with input from hiring manager and Human Resources Manager. Maintains applicant flow data for office locations, working closely with the Receptionist and Human Resource Manager to ensure they are kept updated and accurately reflect activity. Extensions of regular working hour are occasionally necessary to complete time-sensitive projects or to respond to emergencies. Provides support on a full range of issues. Consults with Human Resources Managers on issues concerning employee relations, performance management, policy questions as necessary. Employs a broad understanding of employment laws and regulations to perform job requirements and advise others. Assumes responsibility for and will communicate Company Human Resources policies as required. Utilizes judgment and discretion in handling confidential employee issues or questions. Requirements Bachelors Degree in social science or business related field preferred. 3 to 5 years of Human Resources experience. Previous experience supporting multiple locations. General knowledge of employment laws and regulations (ie. EEO, ADA, ADEA, Title VII, OSHA, wage & hour laws). Working knowledge of Workday HRIS software and Kronos timekeeping software (preferred). Outstanding verbal and written communication skills. Demonstrated ability to develop strong, positive relationships with both internal and external clients. High level of interpersonal skills to handle sensitive and confidential situations and documentation. Ability to represent the Company in professional meetings. Proficiency with MS Word, Excel and PowerPoint. Ability to maintain a high level of confidentiality. Attention to detail. Self-directed and motivated.
