SUMMARY The HR Coordinator will provide comprehensive administrative and project support to the HR and Recruiting teams.
ESSENTIAL JOB FUNCTIONS, DUTIES, AND RESPONSIBILITIES Provide administrative and project level support to the human resources and recruiting teams. Promptly respond to, or redirect, internal and external HR related inquiries or requests to the appropriate HR team member. Manage the pre-hire and onboarding/orientation communication and notification process for new team members (i.e. recruitment support, new hire onboarding and orientation). Manage the communication and notification process for exiting team members. Support the development, implementation and success of the following programs: LDI (leadership development), Executive Director orientation, Platinum Service® program. Support the ongoing training and administration of our Platinum Service® program. Schedule companywide training for team members. Review, update and distribute weekly Platinum Service stand-up scripts companywide. Coordinate training materials to be available for scheduled training. Draft offer letter(s) and announcements for Property Manager (residential) and Executive Director (health care) positions. Manages and processes all motor vehicle checks (upon request and semi-annual), notify appropriate contact of any concerns or flags. Provide front desk coverage for breaks, lunch and vacation days. Create and maintain team member personnel files, following company guidelines. Assist with the preparation and tracking of the annual performance review process. Process invoices for approval and payment, ensuring accurate company allocation(s). Manage workers compensation first report of injury (as necessary) and annual OSHA log processing. Respond timely to unemployment claims for The Goodman Group or JBG Design & Development. Manage and respond to questions related to the leave administration process. Create, update and maintain HR process checklists, rosters and department or chart. Maintain companywide roster with company leaders, regional directors and national directors. Support onsite, offsite and virtual trainings or events to ensure a seamless and enjoyable participant experience. Track and administer HR programs including team member longevity and retirement gift awards. Maintain confidentiality of critical and sensitive information, records, and reports Assist with other projects and duties as needed or assigned by Human Resources team QUALIFICATIONS, EDUCATION & EXPERIENCE Possess a post-secondary school diploma or equivalent, with preference given to those who have completed some or all of a College level program with an emphasis in human resources or Human Resources Professional designation (or equivalent relevant work experience) Minimum of 1 to 3 years' experience in human resources Familiarity with Fair Labor Standards Act, OSHA, FMLA, EEO, and other related legislation Proficient in MS Office suite, especially Excel/Word, and expereince using HRIS/ATS systems is a plus Strong follow-through and attention to detail. Timely and accurate execution of administrative HR responsibilities and compliance activities Ability to quickly re-prioritize duties based on departmental and business needs Self-directed and motivated. Take initiative to identify and anticipate needs and make recommendations for implementation High level of integrity, trust and composure and is seen as approachable by all levels of the organization Demonstrated ability to maintain confidentiality. Strong detail orientation, organizational and problem-solving capability Basic project management skills, with a focus on tracking progress and follow up Ability to multi-task in a quickly changing environment
