HR Operations Coordinator is responsible for providing project coordination and management of a cost-effective Human Resource Management System while concurrently facilitating efficient operations of current and future business needs within the HR department. This position serves as a technical point of contact and assists with ensuring data integrity, testing system changes, report writing, and analyzing data flows for process improvement opportunities.This position administers employee health, welfare, and retirement plans for Pinecrest employees and acts as a liaison between employees, benefit brokers, and insurance providers to resolve benefits-related problems. It recommends changes and ensures effective plan utilization and positive employee relations. This exempt, full-time position, 40 hours a week, 52 weeks a year, offers a competitive salary and benefits.Qualifications:HR Operations Coordinator should meet the following qualifications:Minimum Associate's degree in Business or Human ResourcesMinimum three years of HRIS, benefit administration and specialized payroll and two years of administrative experiencePaylocity experience a plusExperience with functionality of education environment preferredExcellent teamwork capabilities, organization and communication skills - written and verbalSound character with firm and kind manner who desires to lead and serve school employeesWorking knowledge of HRIS software application/products and Systems implementation and Microsoft Office experienceMaintains high levels of confidentiality and demonstrates flexibility and ability to adapt to change quicklyWorks independently and performs duties with little direction as well as the ability to work collaboratively in a teamMaintains professional relationships with employees, volunteers, and vendorsResponsibilities:The specific responsibilities of the position include, but are not limited to, the following:Foster and maintain positive relationships with HRIS constituents, including senior management and the HRIS customer base. Serve as an interface between internal/external customers and the functional team members to ensure the effective definition of and delivery of HRIS applicationsPromote proactive approaches using the HRIS to solve business needs/problems while also enhancing the understanding and acceptance of the HRIS capabilitiesMaintain awareness of vendor plans and the potential impact of those plans on current and future HRIS functionalityCoordinate training programs for: employee safety, hiring, and terminationsDevelop user procedures, guidelines, and documentation and train new system usersWrite, maintain, and support a variety of reports to assist management in budgeting and staffing needsRecommend process/customer service improvements, solutions, policy changes/variations for implementation once approved by appropriate leadershipAct as a resource to management, payroll, and employees to ensure understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions as appropriateAssist VP Finance in audit reportingUse HRIS for the recruiting process, allowing all supervisors access to manage their applicantsPost open jobs in HRIS and job board and coordinate the hiring process with managersCreate required documentation regarding offers for new employees and manage their onboardingConduct new employee orientations to ensure understanding of benefit plans and enrollment provisions so individuals can make informed benefit decisions and explain the self-enrollment systemComplete separation paperwork and collect school propertyConduct exit interviews with employee supervisors and assist the VP of Finance and HOS with grievances and employee relations issuesAdminister various employee benefits programs, such as group health, health saving accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefitsManage annual open enrollment period. Responsible for the distribution of summary materials, required notices, and changes to employees. Arrange on-site representation by providers. Process changes within deadlines and coordinate changes in the payroll systemProcess and review billings from insurance carriers for accuracy, codes, and paymentsCoordinate and assist with the ACA benefits reporting requirementsAdminister Leave of Absence, Disability, and Workers' Compensation claims with third-party administrators and follow up on claimsMaintain employee benefits filing systems and ensure changes are entered appropriately in the payroll system for payroll deductionsAssist VP Finance in obtaining information on the renewal process of any health, life, and retirement plans that benefit the companyEnters new hires and termination in HRIS systemsManage Performance Review process in HRIS systemsCreate annual salary letters for faculty and staff and input data into the HRIS systemCreate annual stipend letters for all academic and athletic stipends and input into HRIS systemsAnalyzes and prepares payroll data including time off and any overtime pay. Ensures compliance with all applicable state and federal wage and hour lawsPrepares/provides weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax and benefits deductions) for managementAssist Payroll Assistant and review bi-weekly payroll processingTo apply, please visit our website at Pinecrest Academy/About/Careers
