Housing Manager Team Lead

Full job description Department Information This posting is only open to residents of the State of Colorado at the time of submitting your application. This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.
About the Colorado Department of Local Affairs The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado's approach is unique in that these local community services are gathered into one Department of "Local Affairs," which has a central focus on strengthening Colorado communities and enhancing livability.
Vision The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.
Mission Our mission is to help strengthen Colorado's communities
Why work for the Colorado Department of Local Affairs? The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
Medical and dental plans
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (Download PDF reader) plus pre-tax and ROTH 401K, and 457 plans
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Training Opportunities
Flexible work schedule options and remote-work options
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to
Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
Description of Job The Division of Housing (DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges in accessing affordable, safe, and secure homes. DOH supports projects ranging from homelessness prevention to homeownership. Our work includes:
Increasing and preserving Colorado's inventory of affordable housing. Managing rental assistance vouchers. Creating and supporting collaborative approaches to end homelessness. Regulating mobile home parks and the construction and installation of factory-built structures. For more information visit the Division of Housing.
Office of Housing Finance and Sustainability (OHFS) Under the mission of DOLA, the Division of Housing Office of Housing Finance and Sustainability, exists to provide safe, decent and affordable housing to low and moderate income residents of Colorado by working with public and private housing developers, housing organizations and local governments to develop, rehabilitate, and provide down payment and rental assistance to new and/or existing housing.
Position Summary
The Housing Asset Manager Team Lead exists to provide oversight of contract management and compliance monitoring for Asset Managers in the Office of Finance and Sustainability. It also is charged with carrying out the Colorado Division of Housing mission mentioned above by analyzing, negotiating, advising, training, monitoring and managing a portfolio of projects receiving financial assistance from a variety of federal and state funding resources. These include: Housing Development Grant, Housing Development Loan Fund, Colorado Housing Investment Fund, and Proposition 123, and others. This position carries out the work unit mission in assigned funding source and activity specialization.



Job Duties
Specific duties include but are not limited to:



Contract Management and Monitoring
Provides leadership to compliance team members with regard to long-term compliance monitoring, as described below. Develops and plans on-site monitoring reviews to detect agency violations and failures in state and federal contract compliance by sampling contractor documents and the as-built project. Evaluates contractor performance with regard to goals established in the legal documents. Analyzes and tests contractor financial control and management systems to determine internal control and compliance with HUD, Treasury, single audit OMB requirements. Writes monitoring compliance letters; reviews contractor monitoring reply to ensure state and federal compliance with required federal and state regulations. Reviews the contract file following Housing Development Specialist handoff, and ensures that the contract file is complete, accurate, and all submissions required prior to contract meet DOH and HUD standards. Follows up with Housing Development Specialist and/or grantee/borrower when documents are missing or of insufficient quality. Reviews the contract and Use Covenant which includes award amount, funding sources, applicable federal and state statutes/regulations, and other performance requirements; and the loan documents when state and federal dollars are loaned. Ensures compliance with all contractual requirements throughout the term of the contract and Period of Affordability. Ensures documents are properly recorded and initiates action to replace erroneous or incomplete documents when necessary. Technical Assistance Advises, guides, trains, evaluates, interprets, and provides technical assistance to state contractors (non-profits, for profits, property management companies, and local governments) in using state and federal funding resources, data collection, housing needs assessments, and general operation of affordable housing projects. These can include new construction, rental assistance, down payment assistance, and rehabilitation of owner occupied housing and existing rental housing projects. Provides assistance via email, phone, virtual platform, or face-to-face meetings. Travels statewide to provide on-site technical assistance and training. Provides technical assistance to grantee/borrower to ensure required documents meet standards (e.g. The Affirmative Fair Housing Marketing Plan must use demographic data to identify the population least likely to apply and describe strategies to conduct outreach to these populations. Also must contain strategies to market accessible units to persons with disabilities. The Asset Manager provides affirmative marketing expertise to ensure grantees/borrowers can develop and implement compliant plans.) As part of these responsibilities, the position develops, writes and produces policies and procedures to address the information needs of state contractors, landlords, community officials, program beneficiaries, and DOH staff. Conducts statewide training on federal and state regulatory compliance. Internal Feedback Participates in DOH Office of Housing Finance and Sustainability (OHFS) meetings with state wide responsibility for analyzing applications for federal and state funding and applicant capacity. Advises other OHFS members on interpretation of federal and state regulations, past performance of applicants, and background on existing projects. Apprises Director of funding recommendations. On-site Inspections Conducts quality control, health and safety inspections to detect possible violations of local habitability code, HUD housing quality standards (HQS), HUD Uniform Physical Condition Standards (UPCS), and the National Standards for the Physical Inspection of Real Estate (NSPIRE). These inspections include testing of mechanical systems, sanitary conditions and building components. Based upon the monitoring findings, writes monitoring compliance letter with regards to state and federal requirements and requests that the contractor remedy the housing quality issues. Staff Authority Duties Provides quality assurance and oversight to Asset Managers on the most complicated or sensitive issues in monitoring and closeouts. This involves problem solving the nuanced, detailed issues that require time and attention to detail to resolve. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Class Code & Classification Description: H1N4XX
COMMUNITY AND ECONOMIC DEVELOPMENT IV




MINIMUM QUALIFICATIONS: Education and Experience:
Seven (7) years professional experience in one or more of the following areas: administration of federal or state housing assistance programs, federal grant reporting and/or management; real estate, banking, or lending specific to affordable housing (affordable housing requirements must be the primary focus of the job); and/or consulting regarding low income housing assistance or development.

OR
Bachelor's degree from an accredited institution.
AND
Three (3) years professional experience in one or more of the following areas: administration of federal or state housing assistance programs, federal grant reporting and/or management; real estate, banking, or lending specific to affordable housing (affordable housing requirements must be the primary focus of the job); and/or consulting regarding low income housing assistance or development. OR
Master's degree from an accredited institution.
AND
Two (2) years professional experience in one or more of the following areas: administration of federal or state housing assistance programs, federal grant reporting and/or management; real estate, banking, or lending specific to affordable housing (affordable housing requirements must be the primary focus of the job); and/or consulting regarding low income housing assistance or development. OR
Juris Doctor or Doctorate degree from an accredited institution.
AND
One (1) year professional experience in one or more of the following areas: administration of federal or state housing assistance programs, federal grant reporting and/or management; real estate, banking, or lending specific to affordable housing (affordable housing requirements must be the primary focus of the job); and/or consulting regarding low income housing assistance or development. This experience must be documented in your application to be considered for employment.
Preferred Qualifications: State of Colorado experience in asset management; Knowledge and experience with federal and state affordable housing programs; Knowledge and experience with quality assurance Experience in reading, understanding and applying federal and/or state statutes and regulations Proven track record of improving efficiency, processes, communication Contract management or monitoring experience Required Skills and Competencies: Ability to present and provide technical assistance and training to a large group of people. Strong organizational skills. Ability to work across teams. Strong attention to detail. Strong analytical skills. Effective problem-solving skills. Effective verbal and written communication skills. Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines. Proficiency in MS Word, Excel. Strong interpersonal skills. Ability to effectively collaborate with internal and external customers. Ability to provide clear, concise, and objective responses to complex program questions. Conditions of Employment: You MUST be a Colorado resident to apply for this position.
Travel: Occasional in-state overnight travel, rare out-of-state overnight travel

A pre-employment background check will be conducted as part of the selection process.

How to Apply:
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked "See Resume" will not be accepted.
The application may include the following documents:
A cover letter (attach to your online application). A resume (attach to your online application). Note: Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.
Comparative Analysis: Colorado Revised Statutes require that state employees be hired and promoted through a comparative analysis. The comparative analysis for this position will include a skills test of the applicants.
AND
Depending on the number of qualified applicants, the next step may include a structured review of your application materials and responses to any supplemental questions. Supplemental Information The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at .
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.



Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at

A standard appeal form is available at If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.