Guidance Clerk - Contract

JobID: 18378

Position Type:
Secretarial/Clerical/Comprehensive Guidance Clerk


Date Posted:
5/3/2024


Location:
CYPRUS SR. HIGH


Date Available:
08/07/2024


Closing Date:
05/10/2024


Please note that this posting closes at 3:00 pm on the date listed above.






This posting is for a one-year-only contract. If you have questions regarding this position, please contact Josh LeRoy, Principal, at or email

Job Title
Comprehensive Guidance Clerk


Department
College & Career Readiness


Supervisor
Principal / Director


Salary Schedule
ESP (66)


Lane Placement
C


Contract Length
9 months (180 Days)


FLSA Classification
Non-exempt


Last Review Date
July 2023




Job Summary
This position operates under the jurisdiction of the Granite School District Comprehensive Counseling and Guidance Department and the local school counselors. Assists counselors in classroom guidance activities, classroom presentations and career instruction in computer labs. Attendance, physical presence, and timeliness are required and are essential functions of this position.



Essential Functions Assist counselors in preparation of classroom guidance activities, classroom presentations and career exploration. CCR-Plan - Prepare, organize, and schedule individual and group meetings with students and parents. Track student CCR-Plan participation of all students seen by counselors with and without parents. General clerical help for the counselors i.e., organizing student information, communication to students, parents, and faculty, CCR-Plan materials, etc. (does not to include receiving, organizing, scanning, or transferring "CUM" folders). Assist in the scheduling and course selection of students i.e., collection of registration materials, input of schedules, add slips, drop slips, emergency schedule changes and other data entry when needed. Maintain the counseling program budget—keep receipts of all expenditures and copies of all paperwork. Attend team and staff meetings to record minutes. Attend district quarterly counseling clerk meetings. Maintain the school counseling bulletin boards and yearly program calendar, including dates for classroom and grade-level activities. Schedule appointments for counselors and keep a log of weekly activities. Any other activities deemed necessary by the counselors to assist the implementation of the comprehensive counseling and guidance program standards. Maintain evidence file for comprehensive counseling and guidance program review. Assist counseling team in producing and assembling program materials for comprehensive counseling and guidance program review. Non-Essential Functions Other duties as assigned* *This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



Required Education and Qualifications
High school diploma or equivalent



Required Prior Experience
Some office or customer service experience preferred.



Required Knowledge and Skills Working knowledge and understanding of the Utah Model for Comprehensive Counseling and Guidance. Excellent written and oral communication skills with the ability to check written communication for spelling, grammar, punctuation, and correct sentence and paragraph structure. Proficient in Microsoft Office. Willingness to learn web page design. Basic math skills Excellent interpersonal and public relations skills and the ability to use these skills during tense and stressful situations. Assigned Decision Making
Making decisions within guidelines.
Handles routine daily problems.



Interactions with Others
Positive interaction of students, teachers, support personnel, parents, and administrators.



Supervisory Responsibility
NA



Budget Responsibility
Financially responsible to maintain and track purchases and follow purchasing guidelines.



Working Environment
General office conditions. May be exposed to illness.



Physical Requirements – Not limited to the following: While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception. Must be able to stand for long periods of time Some lifting/pushing/pulling but mostly under 20 lbs.


Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job. JobID: 18378

Position Type:
Secretarial/Clerical/Comprehensive Guidance Clerk


Date Posted:
5/3/2024


Location:
CYPRUS SR. HIGH


Date Available:
08/07/2024


Closing Date:
05/10/2024


Please note that this posting closes at 3:00 pm on the date listed above.






This posting is for a one-year-only contract. If you have questions regarding this position, please contact Josh LeRoy, Principal, at or email

Job Title
Comprehensive Guidance Clerk


Department
College & Career Readiness


Supervisor
Principal / Director


Salary Schedule
ESP (66)


Lane Placement
C


Contract Length
9 months (180 Days)


FLSA Classification
Non-exempt


Last Review Date
July 2023




Job Summary
This position operates under the jurisdiction of the Granite School District Comprehensive Counseling and Guidance Department and the local school counselors. Assists counselors in classroom guidance activities, classroom presentations and career instruction in computer labs. Attendance, physical presence, and timeliness are required and are essential functions of this position.



Essential Functions Assist counselors in preparation of classroom guidance activities, classroom presentations and career exploration. CCR-Plan - Prepare, organize, and schedule individual and group meetings with students and parents. Track student CCR-Plan participation of all students seen by counselors with and without parents. General clerical help for the counselors i.e., organizing student information, communication to students, parents, and faculty, CCR-Plan materials, etc. (does not to include receiving, organizing, scanning, or transferring "CUM" folders). Assist in the scheduling and course selection of students i.e., collection of registration materials, input of schedules, add slips, drop slips, emergency schedule changes and other data entry when needed. Maintain the counseling program budget—keep receipts of all expenditures and copies of all paperwork. Attend team and staff meetings to record minutes. Attend district quarterly counseling clerk meetings. Maintain the school counseling bulletin boards and yearly program calendar, including dates for classroom and grade-level activities. Schedule appointments for counselors and keep a log of weekly activities. Any other activities deemed necessary by the counselors to assist the implementation of the comprehensive counseling and guidance program standards. Maintain evidence file for comprehensive counseling and guidance program review. Assist counseling team in producing and assembling program materials for comprehensive counseling and guidance program review. Non-Essential Functions Other duties as assigned* *This description should not be construed to contain every function/responsibility that may be required to be performed by an employee assigned to this position. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of education, knowledge, and experience requirements; the machines, tools and equipment used; background; and any licenses or certifications required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



Required Education and Qualifications
High school diploma or equivalent



Required Prior Experience
Some office or customer service experience preferred.



Required Knowledge and Skills Working knowledge and understanding of the Utah Model for Comprehensive Counseling and Guidance. Excellent written and oral communication skills with the ability to check written communication for spelling, grammar, punctuation, and correct sentence and paragraph structure. Proficient in Microsoft Office. Willingness to learn web page design. Basic math skills Excellent interpersonal and public relations skills and the ability to use these skills during tense and stressful situations. Assigned Decision Making
Making decisions within guidelines.
Handles routine daily problems.



Interactions with Others
Positive interaction of students, teachers, support personnel, parents, and administrators.



Supervisory Responsibility
NA



Budget Responsibility
Financially responsible to maintain and track purchases and follow purchasing guidelines.



Working Environment
General office conditions. May be exposed to illness.



Physical Requirements – Not limited to the following: While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception. Must be able to stand for long periods of time Some lifting/pushing/pulling but mostly under 20 lbs.


Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.