Overview
The General Clerk III provides vital administrative support to the Division/Branch through efficient handling of correspondence, data entry tasks, document management, and clerical duties. The role entails maintaining accurate records, coordinating schedules, and assisting with various administrative functions to ensure smooth operations within the organization.
Responsibilities
Correspondence and Documentation:
Types correspondence and reports with attention to detail and accuracy.
Proofreads documents for errors in spelling, grammar, and format.
Prepares and reviews outgoing/incoming correspondence and mail, ensuring accuracy and proper distribution.
Maintains suspense records and follows up on pending tasks.
Data Entry and Management:
Completes data entry tasks for various programs and systems.
Initiates discrepancy reports and provides necessary information to supervisors for resolution.
Updates information in designated systems and ensures data integrity.
Utilizes networked databases and spreadsheets to access and update information as required.
Administrative Support:
Assists in the new hire process by creating and compiling necessary paperwork.
Coordinates class-related paperwork, including student handouts and rosters.
Inventories and manages classroom and administrative supplies.
Makes arrangements for meetings and maintains Division/Branch training calendars.
Communication and Coordination:
Answers Division/Branch telephones, takes messages, and redirects calls appropriately.
Provides assistance to staff with scheduling, conference room reservations, and meeting logistics.
Coordinates with internal and external stakeholders for efficient workflow.
Additional Responsibilities:
Assists in the completion of special projects as directed.
Provides support with maintaining emergency preparedness materials.
Works collaboratively within a team environment, offering assistance and guidance to colleagues as needed.
Flexibility to work in other teams or branches as required.
Qualifications Proficient in typing and data entry.
Strong attention to detail and accuracy in document management.
Familiarity with office software packages and databases.
Excellent communication and organizational skills.
Ability to work effectively in a team and adapt to changing priorities.
Capacity to lift boxes weighing up to 50 pounds when necessary.
AAP/EEO Statement
DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
