Job Summary: The Controller is responsible for processing all non-profit foundation accounts payable, budgeting, tracking all grant acquisitions, providing 990 tax documents, and providing other finance support.
Duties/Responsibilities: Assists in developing the foundation's overall budget document at the departmental level. Creates monthly reports; assists with or produces other reports as requested. Conducts various surveys, research, data analysis, cost-benefit analysis, and expenditure and revenue forecasting. Presents budget analysis to upper-level management at the beginning of each budgetary cycle. Develops, organizes, and maintains files, documents, and materials relating to budgetary practices according to the foundation's policies. Oversees and compares departmental expenditures to the original budget. Attends and actively participates in committees, professional groups, and seminars to stay current regarding new developments and trends in budgeting and finance. Prepare A/P items, ensure accurate entry into accounting software, review and edit reports, and process payments. Maintain vendor relations, A/P records, and files, and obtain necessary approvals and documents to ensure timely payment to all vendors. Follow-up on outstanding checks and returned ACHs. Obtain vendor W-9s, required ACH documents, prepare and issue 1099s and 1096. Reconcile main cash account. Reconcile investment accounts. Reconcile monthly credit card activity. Maintain and follow up with vendors for annual recurring payments, including dues and subscriptions. Follow up and process employee expenses. Assist with preparing financial statements for the annual audit and tax filings. Create and maintain a system to monitor grants. Monitor and maintain multi-year grants and grant agreements. Provide necessary grant reports for the purpose of annual reports. Respond to grantor audit confirmation requests. Requirements Excellent verbal and written communication skills. Proficient in accounting software and Microsoft Office Suite or related software. Thorough understanding of accounting and budgeting principles and practices, statistical methodology, generally accepted accounting principles and auditing standards. Thorough understanding of the principles of financial analysis and economics. Basic understanding of and ability to conduct cost-benefit analysis. Ability to skillfully perform detailed statistical analyses of budget activities. Ability to prepare and present clear, concise administrative and financial reports. Ability to work independently and complete work on schedule. Ability to interpret financial data contained in reports and ledgers. Ability to develop and maintain cooperative working relationships with various employees, vendors, stakeholders, and other interested personnel. Education and Experience: Bachelor's degree in finance, Budgeting, Accounting, or a related field. MBA preferred. At least two years of experience in analytical research, accounts payable, grant procurement, and reporting complex financial data or any combination of relevant experience and education in the non-profit sector.
