Faculty Administrative Assistant

Job summary
Support day-to-day teaching and administrative needs for department faculty.Schedule appointments, meetings, and travel arrangements.Provide administrative support and maintain office confidentiality.
Job seniority: entry level
Responsibilities
• Schedule diverse and complex appointments, meetings, and travel arrangements.• Prepare complex itineraries and maintain daily appointment calendars.• Provide administrative support to assigned staff and manage files.• Edit and proofread communications and coordinate distribution process.• Prepare logistical support for presentations, training, workshops, and events.• Update training materials and track department expenses.• Assist in preparing budgets, applications, proposals, and financial statements.• Coordinate purchase orders and office supply inventory.• Maintain contact information, directories, and databases.• Answer phones, greet visitors, and maintain office confidentiality.
Requirements
• High school diploma or equivalent certification.• Two years of relevant work experience.• Strong computer skills, including Microsoft Office suite.• Strong oral, written, and interpersonal communication skills.• In-depth knowledge of office procedures.• Ability to work independently or as part of a team.
Key Skills Needed
• Scheduling• Administrative support• File management• Communication• Event coordination• Budgeting• Purchase order coordination• Database maintenance
Benefits
• Up to 22 days of vacation, 10 recognized holidays, and sick time.• Competitive health insurance packages with priority appointments.• Free Metro transit U-Pass for eligible employees.• Forgivable home loan for eligible neighborhoods.• Retirement savings plan with university contributions starting at 7%.• Wellness programs, mental health resources, and financial support.• 4 weeks of caregiver leave and family care resources.• Tuition coverage for employee and family after seven years.