Facility Office Manager Location Albuquerque, NM (Downtown area) : Position Summary Perform a variety of highly responsible, confidential and complex administrative and secretarial duties for an associate director or division manager; to coordinate and participate in office support functions in support of the department's goals and objectives; to supervise, assign, review and participate in the work of staff responsible for performing a variety of clerical and administrative support duties within an assigned division; to ensure work quality and adherence to established policies and procedures. s are intended to present a general list of tasks/duties performed by employees within this job classification. s are not intended to reflect all duties performed within the job. Minimum Education, Experience And Additional Requirements Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis. Associate's degree from an accredited college or university in business; and Five (5) years of experience in office administration; and To include one (1) year of supervisory or lead experience.
ADDITIONAL REQUIREMENTS: Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a valid City Operator's Permit (COP) within six (6) months from date of hire.
Preferred Knowledge Operations, services and activities of the assigned division Principles and practices of general clerical and administrative support work English usage, spelling, grammar and punctuation Principles of supervision, training and performance evaluation Modern office procedures, methods and equipment including computers Electronic spreadsheet and word processing software Principles of business letter writing and basic report preparation Pertinent Federal, State and local laws, codes and regulations Preferred Skills & Abilities Independently perform the most difficult secretarial and administrative support services Perform responsible and difficult administrative support involving the use of independent judgment and personal initiative Independently prepare a variety of reports and correspondence Learn the operations, services and activities of the assigned division Operate office equipment including computers and supporting word processing and spreadsheet applications Select, supervise, train and evaluate staff Work independently in the absence of supervision Oversee the clerical and administrative support duties within the assigned area Supervise, organize and review the work of lower level staff Interpret and explain City policies and procedures Prepare clear and concise reports Respond to requests and inquiries from the general public Communicate clearly and concisely Perform the essential functions of the job with or without reasonable accommodation Establish and maintain effective working relationships with those contacted in the course of work
