Full job description Initial Posting Date:
05/03/2024 Application Deadline:
05/12/2024 Agency:
Department of Administrative Services Salary Range:
$3,948 - $5,483 Position Type:
Employee Position Title:
Executive Support (Executive Support Specialist 2) | Limited Duration Job Description:
Opportunity Awaits, Apply Today! Executive Support (Executive Support Specialist 2) | Limited Duration
The Department of Administrative Services ("DAS") is the central administrative agency that leads state government to implement the policy and budget decisions of the Governor and Oregon Legislature. Employing an enterprise-wide perspective, DAS serves state government by developing and upholding accountability standards to ensure productive and efficient use of state government's financial, human and information resources.
The Executive Support position is with the Enterprise Information Services (EIS) Administrative Services team. In this position you will provide executive and administrative support to a DAS EIS Director. You will act as executive support providing time management and support for management and staff as assigned.
Position duties and responsibilities at a glance:
Maintain the Director's schedule including scheduling appointments, arranging, and coordinating meetings and proactively managing conflicts.
Prepare, review, and check financial documents and reports such as invoices, vouchers, receipts, reimbursement requests, SPOTs card records and other financial records for mathematical accuracy, completeness, consistency, and propriety.
Monitors monthly and quarterly expenditure reports to assure the expenditures are within budget allowance; may assist in the preparation of the biennial budget by providing information.
Coordinate and/or facilitate meetings including recordings, transcriptions, scheduling and providing relevant materials and supplies. Prepare for meetings, bringing issues and solutions for the team to resolve.
Share in leadership, and actively support decisions made by the management team.
Act as backup for other administrative staff, receive and screen communication including responsibility of reception duties for the division.
For a full review of the position duties, details, and working conditions, please click here.
What We Are Looking For
Minimum Qualifications:
One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Desired Attributes:
Demonstrated ability to manage tight deadlines with a relatively high volume and changing priorities.
Proficient in the use of Microsoft Office applications including Word, Excel, Access, Power Point and Outlook
Basic knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
Demonstrated skill performing administrative support functions requiring independent judgment, decision-making, and problem resolution.
Demonstrated ability and skill researching information and composing memos, letters, and other correspondence.
Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.
Demonstrated skill making independent judgment and decisions concerning a course of action to be taken.
Preference Statement
Preference may be given to those candidates with previous experience working in an Executive support capacity with a government agency and/or current State of Oregon Employees.
Application Details and Instructions
Visit the State of Oregon job opportunities webpage
to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. If you are a current State of Oregon employee, you must apply through your employee Workday
account. This announcement is for 1 (one), full-time, Limited Duration – Fixed Term, Executive Support (Executive Support Specialist 2) position and may be used to fill future vacancies.
This opportunity is limited duration and is expected to last approximately twelve months with the possibility of being extended or made permanent based on Agency need and budget approval.
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at:
| . Benefits of Joining Our Team
Join a team environment where people come first with a focus on collaboration and professional development. At EIS, we are committed to innovation, continuous improvement, outstanding service delivery, and support for each other as professionals and as people. We believe hiring highly skilled, diverse employees is key to cultivating positive results, well-informed outcomes, and value the unique skill set and perspective of all our team members.
Additional benefits include:
Work/life balance, 11 paid holidays a year, and a competitive benefits package
. Advancement and learning opportunities that will help grow your career with the State of Oregon.
Get There
Oregon's easy-to-use carpool matching tool and trip planner. Live, work, and play in Salem, Oregon
. This position is eligible for hybrid work but is not suitable for full-time remote work. In-office work will be required approximately 2x per week with additional days on occasion and could adjust to meet business needs. Terms of hybrid work and the work schedule will be discussed and agreed upon with the successful candidate and hiring manager.
Additional Details
Employee is required to possess and maintain a valid driver's license issued by the state where the employee resides.
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources
. Helpful Links & Resources
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| What You Need to Know to Get the Job
Oregon Job Opportunities Webpage
| Classification and Compensation
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Come for a job. | Stay for a career. | Make a difference... for a lifetime!
The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.
