Executive Secretary & Administrative Assistant-A Location Santa Fe, NM : Salary $17.80 - $28.48 Hourly
$37,029 - $59,246 Annually
This position is a Pay Band 55
Posting Details The New Mexico Economic Development Department's (EDD) primary mission is to assist businesses that create job opportunities in New Mexico. Our objective is statewide employment and long-term sustainable growth within New Mexico. Our services range from structuring business deals, offering and assisting with incentives, and providing programs for companies. The purpose of this position is to ensure the Deputy Cabinet Secretary and EDD team are supported in accomplishing this mission. Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist? This position provides high-level administrative support for the Office of the Deputy Cabinet Secretary, and serves as the initial point of contact to the public. This position provides high-level administrative and financial support to the staff in the areas of office administration, procurement, and scheduling, as well as, maintenance of records in accordance with all policies, rules and regulations.
How does it get done? This position will: 1) Provide administrative support to the Deputy Cabinet Secretary 2) Manage schedules for the Deputy Cabinet Secretary and conference rooms 3) Answer the agency's main phone line and direct constituent calls to the appropriate staff or agency 4) Maintain the agency's front office and conference rooms, serving as the primary point of contact for all public guests 5) Complete, process and submit travel requests and travel reimbursements 6) Maintain inventory, supplies, equipment, subscriptions, and related financial records 7) Coordinate inter-office administrative support efforts with other agency administrative support staff, taking on other tasks as assigned by the Deputy Cabinet Secretary or Cabinet Secretary
Who are the customers?1) Economic Development Department staff 2) State of New Mexico, local governments and constituents 3) Local organizations and companies 4) Citizens of the State of New Mexico
Ideal Candidate The ideal candidate will have excellent customer service, and social skills, the ability to multi-task and possess a high attention to detail and organization. The person in this role will be expected to be agile and empathetic, self-motivated to work independently as well as within a team. Often being the first point of contact for public inquiries, the individual in this role must conduct her/himself with the utmost professionalism as a representative of the agency and the State of New Mexico. The ideal candidate will also have experience and knowledge in: 1) Microsoft Office Suite 2) State government policies, procedures and protocols 3) Scheduling appointments, meetings, conferences and public events 4) Processing travel requests, arrangements, and reimbursements 5) Procurement processes including preparing purchase requests, tracking and managing purchase orders, processing invoices, professional and general services contracts
Minimum Qualification High School diploma or Equivalent and two (2) years work experience in office administration. Substitutions Apply. See Substitution Table below.
Substitution Table These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 2 years of experience 2 Associate's degree or higher (Bachelor's, Master's) AND 0 years of experience Education and years of experience must be related to the purpose of the position. If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours. Employment Requirements Must maintain a driver's license. Must obtain and maintain a state of New Mexico defensive driving certificate.
Working Conditions Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage, sitting for long periods, bending, stooping to file and occasionally lifting a minimum of 25 pounds. Possible exposures to irate clients/customers. Incumbent may, at times, work under stress and frequent time constraints. May occasionally require extra hours worked. Some statewide travel may be required.
Supplemental Information Benefits:
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Agency Contact Information: Julie Dolan (505) 495-3185Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position This position is NOT covered by a bargaining unit.
