Executive Office And Administrative Specialist

Job summary
Provide administrative support for faculty and departmental eventsManage calendars, compose business correspondence, and assist with research projectsSupport departmental events, handle administrative tasks, and assist with ordering supplies
Job seniority: mid-to-senior level
Responsibilities
• Utilize independent judgment and knowledge to respond to inquiries from medical faculty and staff• Manage complex electronic calendars and schedule appointments and meetings• Maintain faculty CV's and WORKS data, assist with the Annual Review process• Act as a liaison for faculty with other departments and collaborators• Compose and prepare business correspondence, memos, forms, and spreadsheets• Assist with meeting/conference registration, travel arrangements, and reimbursements• Prepare presentation materials and edit documents for grammar, punctuation, and style• Provide support for faculty promotion and tenure, assist with dossier components• Gather/upload documents for academic submissions and provide publication support• Assist faculty with research project initiation
Requirements
• High School Diploma/GED and four years of related office experience• Excellent interpersonal and communication skills• Proficient with Microsoft and Google suites• Reliable and accountable with attention to detail• Demonstrated experience in administrative tasks with professionalism and confidentiality
Key Skills Needed
• Excellent interpersonal and communication skills• Proficiency with Microsoft and Google suites• Reliability and accountability• Ability to work collaboratively and with attention to detail• Experience in administrative tasks with professionalism and confidentiality