Join our team as the Executive Assistant & Special Projects Coordinator where you will be instrumental in enhancing our operational efficiency and project management. Working directly with our CEO and the executive team, you will provide comprehensive administrative support while also taking the lead on various strategic initiatives. This role requires a blend of traditional executive support skills and innovative project management abilities, making it ideal for someone who thrives in a dynamic, creative environment.
Job Type: Full-time (flexible hours available based on individual circumstances)
Location Requirements: Mostly remote; proximity to the NY/NJ area needed for occasional office visits in downtown NYC.
Role Description:
As the Executive Assistant to the CEO, you will:
Manage schedules, coordinate travel, and handle expense reports.
Oversee project timelines and documentation to ensure operational fluency.
Anticipate challenges and proactively manage necessary adjustments.
Maintain a comprehensive understanding of ongoing projects and initiatives.
Supporting the executive team, your responsibilities will include:
Organizing meetings with extensive attendees, ensuring smooth communication and preparation.
Facilitating executive meeting agendas and logistics.
Handling administrative office tasks and coordinating with the Head of Office Management for on-site requirements.
Assisting with HR-related tasks such as scheduling onboarding for new hires and managing a company-wide suggestion box.
In your role as Special Projects Coordinator, you will:
Manage significant offsite meetings, including budgeting and logistics.
Organize recognition events and coordinate gifts for team milestones.
Support office relocations and improvements in collaboration with management.
Undertake unique projects that demand creativity and strong problem-solving skills.
What We Offer:
Unlimited time-off, including sick, personal, and vacation days.
$1,000 annually for professional development.
Comprehensive health benefits and inclusive family planning coverage.
Retirement planning with a 401K and employer match.
Substantial parental leave, disability insurance, and pre-tax commuter benefits.
A flexible hybrid working model, accommodating both remote and in-office preferences.
Ideal Candidate Profile:
At least 3 years of experience in administrative or executive support roles.
High level of discretion and proven ability to handle confidential information.
Strong organizational skills and exceptional attention to detail.
Effective communication skills and a collaborative team player.
Curiosity and a proactive approach in a dynamic work environment.
Familiarity with G-Suite, Microsoft Office, Zoom, and Slack is preferable.
Interest in event planning and project management.
We are committed to diversity and encourage applicants from all backgrounds to apply, particularly those from underrepresented communities. If you require any accommodations during the application or interview process, please reach out.
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Salary Range: $70,000 - $85,000; commensurate with experience.
Explore this unique opportunity to contribute to a team that impacts leading causes and global brands. Your role will not just be about managing tasks but truly engaging with and enhancing our collective efforts. If you're passionate about making a difference and ready to challenge yourself in a multifaceted role, we would love to hear from you. Remember, a cover letter is required with your application.
Employment Type: Full-Time
Salary: $ 70,000.00 85,000.00 Per Year
