Executive Assistant
Altheda Medical Center offers multi-specialty medical services on a mission to provide high-quality and easily accessible care. Our starting focused offerings are consisted of primary care, special medical services, occupational health, behavioral health, wellness and aesthetics. Our tech-integrated and patient-centered focus aims to redefine the traditional healthcare delivery standards practiced in conventional outpatient settings.
We are looking for a Executive Assistant to provide administrative support to leadership executives on a daily basis utilizing skills of tact, diplomacy and confidentiality in a professional manner. Responsibilities: Arrange and coordinate all written correspondence, schedules, etc., for the leadership executives Update manuals and detailed information as required to ensure current information is distributed accurately to the board Ongoing maintenance of hard copy and electronic records on a daily basis Compose and type correspondence, reports, memos and other materials for signature as required from straight copy, forms or rough draft Attend board meetings, record and accurately transcribe minutes for distribution Maintain office calendars for the leadership team Schedule and complete arrangements for meetings, appointments, meeting rooms and conferences Assist the leadership team with basic information research, prepare and arrange charts, graphs, audio-visual materials and other data as needed Review, screen, route and highlight main issues Match mail to files giving priority to urgent mail Maintain tracking system for correspondence and projects Keep the leadership executives apprised of the status of projects (pending and active) Monitor progress of projects and adherence to project deadlines Place, answer and screen calls to visitors for the the leadership team Greet and escort visitors Provide tours as required Arrange and coordinate transportation, travel, hotel reservations, meals, written materials and meeting details for executives, board members and staff Proofread typed materials for grammar, spelling and structure Prepare and organize information and necessary supplies for meetings Ensure that office area is kept neat and clean on a daily basis and order supplies for the leadership team as needed May be required to deliver or pick up documents and parcels, make trips to bank, post office, etc May serve as member of various staff committees Ability to provide own transportation to perform principal responsibilities Professional office environment with conversational noise levels May require evening and weekend work upon mutral discussion Qualifications: In Patient and/or Out Patient Clinical or Administrative Experience (Preferred) Proficient with Microsoft Office products, including strong knowledge of Excel Excellent communication skills, both verbal and written Exceptional organizational and problem-solving skills Strong knowledge of office procedures Ability to handle multiple tasks simultaneously Strong attention to detail Ability to prioritize and work independently Ability to type 40-60 words per minute Ability to handle confidential material and exercise initiative and sound judgment Ability to work effectively with the public and coworkers in a pleasant and courteous manner Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard Mental effort: reading, writing, analyzing and visualizing Sensory requirement: Ability to communicate and respond to staff, ability to communicate and respond both in person and over the phone to the general public Ability to work under stress One-two years' relevant work experience About Us:
"We believe in our people because they are the heart of redefining healthcare"
Join Altheda and you'll experience: Impactful work: Be part of a mission-driven organization making a real difference in the lives of patients and communities. Growth Opportunities : Cultivate your abilities and progress in your career within a dynamic, diverse environment that prioritizes cutting-edge technology and contemporary research. We are dedicated to continual training and career
development initiatives to nurture collective team advancement. Technology Forward : Utilize cutting-edge technology to streamline workflows, improve patient care, and enhance your work experience. Collaborative Culture : Work alongside a supportive team of passionate professionals who share your commitment to excellence in a multi-specialty medical community. Wellness Integration : Our offerings include adaptable work schedules and wellness initiatives, including complimentary aesthetic AND wellness procedures, designed to promote a healthy balance between work and personal life. Competitive Compensation & Benefits: Enjoy a competitive compensation and benefits package that recognizes your contributions. We offer medical, vision dental insurance coverage Simple Roth IRA match
"This is more than just a job. It's a chance to redefine healthcare alongside a team that values your passions and dedication"
