Join a forward-thinking logistics organization that thrives on innovative service and the pursuit of excellence. We are on the lookout for highly skilled professionals at all levels who are dedicated to delivering top-tier service. Our culture is rooted in creating a positive work environment, knowing that happy team members lead to increased productivity and commitment. Here, you'll find robust support to thrive in your role and ample opportunities to advance your career in a direction you're passionate about.
Role Summary:
As an Executive Assistant, you will provide critical support to three senior IT leaders within our Corporate Technology divisions. Your role will be pivotal in managing the daily administrative functions that fuel our strategic and corporate goals. This includes meticulous management of executive schedules, organizing high-level meetings, and coordinating travel and reporting activities. You will be a central element in our leadership operations, trusted with confidential information and empowered to make significant contributions.
Key Responsibilities:
Manage and optimize the calendars of senior executives, ensuring efficient scheduling and resolution of conflicts.
Coordinate logistics for meetings, including room setups, technology needs, and catering.
Track and report on key IT processes and project milestones.
Handle travel arrangements and expense reconciliations meticulously.
Attend confidential meetings, providing transcription and documentation support.
Draft and coordinate high-level communications, including presentations and reports, with a focus on clarity and impact.
Foster team morale and engagement through creative event planning and community-building initiatives.
Provide ancillary support to the direct reports of the executives.
Collaborate with other Executive Assistants to streamline efforts across departments.
What We Expect:
A Bachelor's degree or equivalent experience in a dynamic IT environment.
A minimum of 2 years of experience in an executive support role, preferably within IT.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Exceptional multitasking abilities and a proven track record of meeting tight deadlines.
Independent working capability with minimal supervision across various time zones.
Desired Attributes:
A commitment to confidentiality and ethical handling of sensitive information.
A customer-centric approach and a demeanor that reflects positively on the executive team.
Exceptional organizational skills, keen attention to detail, and a proactive attitude.
Creativity in problem-solving and event management.
Our Commitment:
We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Health and Safety:
Our company follows all CDC, OSHA, and state and local health regulations to ensure the safety of our team members and clients. Compliance with these policies is mandatory for all staff and visitors.
Note:
All candidates receiving a job offer will be required to pass a pre-employment drug test as part of the hiring process.
Apply Today:
If you are ready to contribute to a team where your efforts are valued and your career goals can be achieved, we encourage you to apply today!
Employment Type: Full-Time
Salary: $ 55,000.00 75,000.00 Per Year
