Job Description
Our client in Mooresville, NC is a leading global manufacturing company looking for a new Executive Assistant for their CEO! This role requires on-site presence 1-2 days per week in their 30-person Mooresville office. The ideal Executive Assistant will have experience supporting C-level individuals on a global scale, is comfortable with office management duties, and possess expertise in coordinating international travel and visas. A degree is not required, but a go-getter attitude with a "no task is too small" mentality is essential. If this sounds like you, keep reading!Executive Assistant Responsibilities: Calendar Management: Effectively manage the CEO's schedule, including scheduling meetings, appointments and domestic/international travel arrangements, and ensuring timely reminders and follow-upsCommunication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and responding on behalf of the CEO when appropriateInformation Management: Organize and maintain confidential information, files and documents, ensuring easy accessibility and accuracyMeeting Support: Prepare agendas, documents and presentations for meetings, coordinate logistics and take minutes as required. Follow up on action items and deadlines to ensure timely completionTravel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, visas and transportation, optimizing efficiency and cost-effectivenessVisa Coordination: Facilitate the procurement of international visas for business travel, ensuring compliance with relevant regulations and documentation requirementsOffice Management: Assist with office management duties in a small 30-person office, including inventory management, vendor coordination, meeting room setup and other administrative tasks as neededProject Assistance: Support special projects and initiatives as directed by the CEO, coordinating cross-functional teams and ensuring timely execution and deliveryExecutive Assistant Requirements:3+ years of proven experience supporting C-level executives in large organizations, ideally out of the manufacturing industry (or similar)Comfortable with on-site presence 1-2 days per week in Mooresville, NCMust have experience with visa coordination and international travel coordinationStrong organizational skills with the ability to multitask and prioritize effectivelyProficiency in Microsoft Office Suite and other relevant software applicationsDiscretion and confidentiality in handling sensitive information and situationsExcellent communication and interpersonal skillsBachelor's degree not required, but relevant experience and skills will be prioritized
If you are a proactive and adaptable Executive Assistant looking for a challenging and rewarding opportunity to support the CEO of a global manufacturing company, apply today!
Thank you,Kristina Hann
Project Manager, National Search
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.
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