What You'll DoThe Executive Assistant will support the COO and CFO and their respective teams by providing dynamic administrative support in a variety of functions to ensure the team is able to focus on delivering on the company's goals. This role is responsible for increasing the efficiency of the executives by reviewing, prioritizing, and delegating a wide variety of complex requests that have a broad impact on the business. ResponsibilitiesManage executive calendars by prioritizing inquiries and requests for meetings, event participation, speaking engagements, and other engagements. Make recommendations to ensure the day-to-day schedule is running smoothly and efficiently.Work with the executives and other team members to create agendas and content for key meetings, while also developing critical action items and next steps.Discern the proper channels for addressing issues/concerns.Compose important correspondence and documents requiring a broad knowledge of department operations, policies, procedures, and regulations.Schedule meetings on behalf of executives, with internal stakeholders and external partners/clients.Arrange travel including flights, rental cars, hotels and car services. Organize and plan internal and external events: Team All-Hands, Team building events, Leadership off-sites, Conferences, etcWho You AreBachelor's degree.7+ years of Executive Assistant experience in a fast-paced environment. Prior experience supporting multiple executives is highly preferred.Demonstrate superior communication, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the executives clearly and diplomatically, when needed. Ability to adjust focus between "big picture" strategic work and day- to-day "to dos" with ease.A resourceful and proactive individual, who has an entrepreneurial spirit and thrives in a startup environment. Able to work independently with little guidance - able to troubleshoot and 'figure things out' with a bias for action. Able to keep calm under pressure and be successful in an ambiguous environment.Strategic thinker and strong problem solver with sound judgment.Super organized, great at multitasking and balancing different priorities. Collaborative spirit and team player.Able to handle confidential information with a high level of professionalism and discretion.Proficient in Microsoft Office Suite (specifically PowerPoint and Excel), Google OfficeWhy SpotterMedical insurance covered up to 100%Dental & vision insurance401(k) matchingStock optionsComplimentary gym accessAutonomy and upward mobilityDiverse, equitable, and inclusive culture, where your voice matters.In compliance with local law, we are disclosing the compensation, or a range thereof, for roles that will be performed in Culver City. Actual salaries will vary and may be above or below the range based on various factors including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the current pay range is: $100K-$500K salary per year. The range listed is just one component of Spotter's total compensation package for employees. Other rewards may include an annual discretionary bonus and equity.
