Executive Assistant - President & Board of Trustees Classification Summary:
Incumbents provide advanced administrative services requiring a broad knowledge of the assigned department/division. Responsibilities may include collecting, reconciling, and maintaining complex data/systems; coordinating and implementing departmental processes; providing accurate information during high-impact and risk situations; monitoring budgets, accounts, billings, and/or expenditures; monitoring project timelines and identifying issues; preparing financial and/or statistical reports; and planning and coordinating events. Incumbents may supervise student workers and/or part-time staff. Minimum Education and/or Training and Experience:
Associates degree and five years progressive experience providing administrative services, or a combination of education and senior administrative support experience. Preferred Education and/or Training and Experience: Licensing Requirements: None Classification Duties: Manage activities within the Presidents Office by providing administrative, operational and organizational support; relieving the President of a variety of administrative matters by assuming delegated authority involving routine matters. (C4) Gather, compile, evaluate, and summarize data for special projects and prepare reports as directed. (C4) Serve as Board of Trustee Secretary, including confirming accuracy of meeting agendas and contents, distribution of agendas, attending and documenting all Board of Trustees meetings, corresponding with Board members regarding meetings and upcoming events, etc. (B2) Maintain the Board of Trustees meeting management system by assigning permissions for appropriate personnel, setting up approval system, troubleshooting, and serving as a liaison with system vendor. (B2) Handle all logistics for meetings and events hosted by the Presidents Office and affiliated external organizations. (B2) Manage the Presidents calendar and appointments and handle logistics of all travel for the President and Board of Trustees. (B2) Maintain confidential records and files related to the College and Board of Trustees. (B2) Performs other related duties of a comparable level/type as assigned. Position Duties: Regular working hours may be required outside of the institution's standard operating
hours. Knowledge:
Customer service principles;
Modern office procedures, methods, and equipment;
English language, grammar, and punctuation;
Advanced administrative principles and practices;
Basic budget principles;
Data review techniques;
Project management principles;
Program management principles;
Applicable mathematical concepts;
Computers and related software applications.
Applicable Federal, State, and local laws, rules, regulations, codes, and guidelines;
Recordkeeping practices and procedures;
Basic parliamentary procedures;
Advanced practices and procedures in area of assignment;
Event planning
Skills:
Operating a computer and related software applications;
Prioritizing and assigning work;
Monitoring and evaluating employees;
Composing routine and non-routine correspondence, memos, forms, and/or other related information;
Proofreading and editing documents;
Providing customer service;
Using modern office equipment;
Processing and reviewing data;
Managing programs and projects;
Planning events;
Applying applicable mathematical concepts; Maintaining records;
Developing, tracking, and monitoring budgetary expenditures;
Reading and interpreting applicable laws, rules, regulations, codes, guidelines, policies, and procedures;
Taking, preparing, and disseminating meeting minutes;
Utilizing basic parliamentary procedures;
Working independently;
Maintaining confidentiality;
Gathering and organizing information;
Keyboarding;
Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.
Wage/Salary: $45,552
Status: Full time
If Part-time, hours per week: If Non-exempt, work days: Posting Number: SF00507
Special Instructions Summary: To apply, visit It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.
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jeid-0ee22ece47796c448249d3cfdb9440d0 About Jefferson College
Jefferson College is a student-centered comprehensive community college, committed to providing an accessible, quality college experience as it strives to meet the diverse needs of the students and the community. Superior teaching and services foster a supportive learning environment, which promotes intellectual, social, and personal growth. A strong general education curriculum, college transfer and technical programs, personal enrichment courses, and on-campus experiences prepare students to succeed in their careers, further their education, and prosper in a diverse world. Jefferson College's ongoing assessment of students, programs, and services assures that it is a responsive and progressive community college.
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