Job Description The Information Security Executive Assistant will be responsible for supporting the Information Security team in administrative functions, as well as perform general Information Security duties as needed.ResponsibilitiesManage and support InfoSec Senior team (SVP and direct reports)Support InfoSec department as neededManage calendars for InfoSec Senior teamSchedule group meetings, conference calls, and video conferencingCoordinate video conferencing with appropriate regional contacts and Media ServicesCoordinate group meetings and eventsPrepare materials for meetings as neededBook conference roomsOrder office suppliesPrepare expense reportsCoordinate travel arrangements, including flight, hotel, and car servicePrepare emails for wider distributionWork with SPE support groups to address office logistics (e.g. Facilities, Telecommunications, Printing, Media Services, Parking, Food Services, etc.)• Onboard new team members, contractors, or visitors for badge access, parking, equipment, email, etc.• Research information using SPE designated systems, databases and reports as applicable• Aggregate, update, verify information for projects as needed via Excel, PowerPoint, Word, etc.• Assist department in continual development of workflows, systems, logistics as needed• Other duties as assigned• Liaison with other department coordinatorsQualifications• The candidate must possess excellent organizational skills, and the willingness to work in a fast-paced environment• Ability to adapt to rapidly changing workflows and requirements• Willingness to collaborate and operate in a cross-functional, team-oriented environment• 1-2 years' experience in a corporate or studio environment preferredAbility to multi-task and handle a heavy volume of calls and meeting requestsStrong eye for detail and follow throughMust have excellent communication skills (both written and verbal)Ability to work discretely with high profile talent and senior executivesBasic knowledge and experience with MS Office Suite e.g. Excel, Word, PowerPoint, Visio, etcAdditional InformationAll your information will be kept confidential according to EEO guidelines.
