Executive Assistant I

Job summary
The University of Alabama at Birmingham is seeking an Executive Assistant IThe Executive Assistant will provide comprehensive administrative support to the Radiation Oncology Chairman in our organizationThe ideal candidate will manage the Chairman's calendar and organize speaking engagements, poster assignments, and consulting agreements
Job seniority: associate level
Responsibilities
• Manage the Chairman's calendar and organize speaking engagements, poster assignments, and consulting agreements• Collect and transcribe minutes of faculty meetings• Oversee weekly chart rounds• Maintain calendar access for conference rooms• Process membership and license renewals for the Chairman• Schedule teleconference calls and Zoom meetings• Assist with manuscript preparation, typing letters and answering calls• Prepare slide presentations• Manage administrative support for Promotion and Tenure• Transcribe patient notes and billing processes• Assist with quality committee scheduling• Organize events
Requirements
• Excellent communication and organizational skills• Ability to manage multiple tasks simultaneously while meeting deadlines• Experience working in a fast-paced environment• Bachelor's degree in a related field• 2 years of related experience or equivalent combination of education and experience