Executive Assistant & General Counsel Office Manager

Executive Assistant & General Counsel Office Manager Location Spokane, WA : First Section Who We Are At Gonzaga we don't just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for - and they know how valuable our mission is to the success of our institution. Our diverse selection of benefits is part of Gonzaga's commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU's onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment. For more information, click here . Position Title Executive Assistant & General Counsel Office Manager Posting Number S2213P Department General Counsel Work Schedule Employment Status Regular Temporary or Fixed-Term Assignment End Date Hours per Week 37.5 Months per Year 12 Job Purpose Join Gonzaga University as the Executive Operations Maven and Legal Dynamo, where your impact goes beyond the ordinary. As the go-to person in the Office of General Counsel, you'll not only masterfully handle executive communications and event coordination but also take the lead on legal inquiries, drafting documents that span the exciting spectrum of employment litigation, intellectual property, and more. As the Executive Liaison to the Secretary of the Board of Trustees and Secretary to the Corporation of Gonzaga University, you're not just managing governance tasks - you're the orchestrator of impactful decisions. From preparing dynamic minutes to drafting resolutions, you're at the heart of keeping our governance engine running smoothly. Bring your dynamic energy to Gonzaga, where every legal document you craft and every meeting you organize contributes to our commitment to excellence. Your role isn't just about support; it's about making a mark on the legal and executive landscape of Gonzaga University. Ready to redefine what's possible? Let's make it happen! The budgeted salary/annual pay scale that the University reasonably expects to pay for this position is $63,000-67,000. The full internal salary range for this position classification is $******** . Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week) ******** Minimum Salary (Annualized 12 months, 40 hours/week) 57119 Salary Midpoint (Annualized 12 months, 40 hours/week) 67198 Maximum Salary (Annualized 12 months, 40 hours/week) 77278 Essential Functions Essential Function Category Title Executive Liaison % of time for section 50 Function Details Receives, screens, and directs incoming calls, visitors, mails and/or emails promptly for executive leadership. Schedules and confirms appointments, calendars, meetings, travel, and events for executive leadership. Tracks expenses and other budget oversight responsibilities. Utilizes business software applications to prepare correspondence, reports, presentations, agendas, speeches, minutes, etc., compiles data for expense and statistical reports. Conducts research to prepare documents for review, presentations, meetings, and events. Meetings may include support of Board of Trustees or other high level internal/external constituents. Essential Function Category Title Office of General Counsel Support % of time for section 50 Function Details OFFICE OF GENERAL COUNSEL Intake requests for legal advice and legal assistance by evaluating, prioritizing, and triaging requests and, as appropriate, refer the matter to General Counsel, Associate General Counsel, and/or provide direct assistance to clients of the OGC under the supervision of an attorney. Draft legal documents and correspondence; review and edit documents. Provide assistance to attorneys in a wide variety of practice areas, including employment litigation, other litigation, intellectual property, real estate, transactional, bankruptcy, trust, and probate law. Access state and federal courts electronically to conduct searches and file documents. File and record documents with appropriate governmental offices. Perform legal research utilizing a variety of federal, state, county, local government, and other resources, including Westlaw; report findings; verify legal citations and references. Serve as a licensed notary public providing notary services for University business requirements and for members of the University community. Maintain University litigation records and process class action claims on behalf of the University. EXECUTIVE LIAISON TO THE SECRETARY OF THE BOARD OF TRUSTEES AND SECRETARY TO THE CORPORATION OF GONZAGA UNIVERSITY Prepare agendas, prepare official minutes, attend, and take notes for all Board of Trustees meetings. Draft corporate resolutions for review, discussion, and approval by the Board of Trustees. Request, receive, review and maintain copies of conflict-of-interest questionnaire responses from all members of the Board of Trustees and employees as required by Board policy and the Corporation's bylaws. Prepare amendments and changes to the Corporation's bylaws and contract signature authority delegation memo as required by the Board of Trustees and President. File annual reports with the Secretary of State for the Corporation of Gonzaga University, Gonzaga University Telecommunications Association (GUTA), and four separate Gonzaga real estate holding companies which are limited liability companies. Communicate electronically, in person, and by telephone with the Board Chair, Vice Chair, President, and individual members of the Board of Trustees on various corporation governance matters including issuing, receiving, and tabulating individual board member voting on action by written consent. Maintain all Corporation of Gonzaga University and Board of Trustees' files on membership, committee assignments, resolutions, actions, and meeting minutes. Other Functions Other Functions May perform office management duties. May perform other duties as assigned. University Competencies University Work Values Promoting Excellence in Academic Endeavors and Professional Practice Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes Sharing Responsibility for Mission Identity and Leadership Making a personal commitment to learn about Gonzaga's mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community Affirming a Commitment to Human Dignity Engaging one another with profound respect, professionalism, and cura personalis while supporting one another's continued learning, development, and maximizing of potential Advancing a Culture of Inclusiveness Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds Caring for Our Common Home and Integral Ecology Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life Cultivating Individual and Community Accountability Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards Qualifications/Knowledge Required/Years Experience Required Degree Required Bachelor's Degree or Equivalent Experience Certifications and/or Licensures required Knowledge Required Specialist Knowledge in field Years Experience Required 3-4.99 years Minimum Qualifications Bachelor's Degree and at least three years of paralegal, legal assistant, or legal secretary experience. Previous executive-level support is preferred. Ot 7 years expereince (Paralegal, legal secretary, or legal assistant) if subbing for Bachelor's Degree. Comprehensive knowledge of law office operations, legal procedures, legal lexicon, and legal documents; familiarity with state and federal court procedures. Demonstrated computer literacy and knowledge of workplace technology, including Microsoft Office Suite, including MS Word, Access,Excel, Outlook, SharePoint, Adobe Acrobat Pro, Concur, Sitecore, and PACER (Public Access to Court Electronic Records). Excellent grammar, spelling, punctuation, composition, and proofreading skills. Strong written and verbal communication skills. Strong interpersonal skills; ability to relate and work positively and effectively with attorneys, executives, administrators, Board members, students, faculty, staff, governmental entities, and the general public while representing the University professionally. Ability to maintain absolute confidentiality and sensitivity regarding highly confidential and sensitive matters. Demonstrated ability to prioritize, organize and complete multiple, deadline-driven assignments. Desired Qualifications Paralegal Certificate Familiarity with computerized research and basic IT support skills Experience as a webpage content editor or webmaster Experience taking and transcribing meeting minutes Physical / Environmental Qualifications The functions are usually performed sitting but may involve some amount of time standing, stooping, kneeling, bending, lifting, walking, carrying, and reaching while filing and performing other duties. Extensive wrist and hand movements related to computer keyboard work. Ability to be mobile campus wide for appropriate business needs. Posting Detail Information Open Date 02/05/2024 Close Date 02/19/2024 Open Until Filled No Application Review Begins On 02/19/2024 Special Instructions to Applicants EEO Statement Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources . Clery Statement Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available. A copy of the report can be found online at . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.