Executive Assistant, Advancement Office

Typical Duties and Responsibilities :
Administrative Support: Provide administrative assistance such as answering phones, greeting visitors, open mail, managing calendars, scheduling meetings, purchase office supplies, and handling correspondence (emails, letters, phone calls). Document Preparation: Prepare and edit documents, presentations, reports and other materials as requested by the SVP, ensuring accuracy and professionalism. Meeting Coordination: Coordinate complex schedules, calendars, travel arrangements, and appointments between SVP and visitors including agenda preparation and follow-up tasks. Project Assistance: Assist with special projects and initiatives by conducting research, gathering data, and providing administrative support to ensure timely completion. Time Management: Help prioritize tasks and manage the SVP's time effectively, ensuring deadlines are met and important matters are addressed promptly. Confidentiality: Maintain confidentiality and discretion in handling sensitive information and confidential matters. Liaison: Act as a liaison between the SVP and other university offices, faculty, staff, donors, students, and members of the community. Job Specifications/Position Qualifications :
Organizational Skills: Strong organizational and multitasking abilities, with the capability to manage multiple priorities and deadlines effectively. Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels, both internally and externally. Attention to Detail: Meticulous attention to detail and ensuring accuracy in all tasks, including proofreading, document preparation, scheduling, and data management. Discretion: High level of integrity and discretion in handling confidential information and sensitive matters. Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment. Tech Proficiency: Proficiency in office productivity software such as Microsoft Office (Word, Excell, PowerPoint) and other relevant software applications. Professionalism: Professional demeanor, with a positive attitude, proactive approach, and commitment to providing exceptional support to the SVP and Office of Advancement team.