We are a leading provider of high-quality products for child development centers, preschools, and elementary education. For over 40 years, we've been creating inspired spaces for imagination and learning. Our mission is simple yet impactful: to provide grown-ups with the products and resources kids need to inspire imagination, build confidence, and develop lifelong learning skills. More than just a company, we make a positive impact on the lives of children and educators worldwide.
Position Overview
We are seeking a proactive and organized Executive Administrative Assistant to provide high-level support to our executives. This pivotal role involves managing schedules, coordinating meetings, handling confidential information, and assisting with various administrative tasks and special projects. The ideal candidate will thrive in a dynamic environment and demonstrate professionalism, discretion, and excellent communication skills.
Key Responsibilities
Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
Prepare and distribute correspondence, memos, reports, and presentations.
Screen and direct phone calls, handling correspondence as needed.
Coordinate company events, conferences, and executive retreats.
Assist with budget management, expense reports, and invoice processing.
Conduct research and compile data to support executive decision-making.
Maintain filing systems, ensuring accuracy and accessibility.
Collaborate with administrative staff to support organizational initiatives.
Create PowerPoint decks and daily/weekly/monthly metrics reports.
Manage events, including online invitations, logistics, and follow-up.
Update website content, draft newsletters, and maintain advisory council materials.
Qualifications
Bachelor's degree in Business Administration, Office Management, or related field preferred.
Proven experience as an executive administrative assistant or similar role, preferably in a corporate setting.
Proficiency in MS Office suite, with advanced knowledge of Word, Excel, and PowerPoint.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent communication and interpersonal abilities, with a professional demeanor.
Discretion and confidentiality when handling sensitive information.
Position Details
This position offers flexible hours with at least half-time availability (10-20 hours/week).
Remote work is possible within the Greater St. Louis Area, with occasional on-site requirements.
The role may involve attending quarterly events and training sessions in Union, MO.
Working Conditions
The Executive Administrative Assistant typically works in an office environment, collaborating with executives and administrative staff. While the position may involve sitting for extended periods, it may also require attendance at meetings or events outside of normal business hours.
Join Our Team
If you are a problem solver, difference maker, and challenge taker who shares our passion for education, we want you on our team. Together, we can make a difference in the lives of children worldwide. Children's Factory is proud to be an Equal Opportunity Employer committed to diversity and inclusion in the workplace.
Employment Type: Full-Time
Salary: $ 23.00 Per Hour
