Full job description Position Overview: The Administrative Assistant will provide comprehensive administrative support to both the City Manager and the Finance Officer. This position requires exceptional organizational skills, attention to detail, and the ability to handle a variety of tasks simultaneously in a fast-paced municipal environment. The successful candidate will be a proactive problem solver, possess excellent communication skills, and demonstrate a high level of professionalism and discretion.
Key Responsibilities: Calendar Management: Coordinate and manage the schedules of the City Manager and Finance Officer, including scheduling appointments, meetings, and conference calls. Correspondence: Draft and proofread correspondence, emails, reports, and other documents on behalf of the City Manager and Finance Officer. Record Keeping: Maintain accurate records and files, both physical and electronic, including confidential and sensitive information. Meeting Support: Assist in preparing meeting agendas, materials, and presentations. Attend meetings as required, take minutes, and distribute meeting summaries. Communication Liaison: Serve as a point of contact for internal and external stakeholders, responding to inquiries and directing communications appropriately. Travel Arrangements: Coordinate travel logistics, including transportation, accommodations, and itinerary planning for the City Manager and Finance Officer. Human Resource: Assist the Finance Officer in updating the Rules & Regulations, explaining the health benefits to employees, etc. Office Management: Maintain office supplies, equipment, and facilities to ensure a well-functioning work environment. Special Projects: Provide support on special projects and initiatives as assigned by the City Manager or Finance Officer. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience (2+ years) in an administrative support role, preferably in a government or municipal setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written and verbal communication skills, including grammar and spelling proficiency. Ability to handle confidential information with discretion and professionalism. Demonstrated problem-solving abilities and attention to detail. Flexibility to adapt to changing priorities and work independently with minimal supervision. Knowledge of basic accounting principles and budgeting processes is a plus. Application Process: Interested candidates should submit a resume, cover letter, and three professional references to . Applications will be accepted until the position is filled. Only candidates selected for an interview will be contacted. The City of St John is an equal opportunity employer. This job requires the employee to be "on-site" and cannot be performed at home.
Job Type: Full-time
Pay: From $40,560.00 per year
Experience:
Microsoft Excel: 1 year (Required) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute:
Saint Louis, MO 63114 (Required) Ability to Relocate:
Saint Louis, MO 63114: Relocate before starting work (Required) Work Location: In person
