Executive Administrative Assistant

Job description
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executives working life and communication.
MUST BE BILINGUAL: ENGLISH AND SPANISH
Responsibilities
-Act as the point of contact between the executives and internal/external clients
-Undertake the tasks of receiving calls, take messages and routing correspondence
-Handle requests and queries appropriately
-Maintain diary, arrange meetings and appointments and provide reminders
-Make travel arrangements
-Take dictation and minutes and accurately enter data
-Monitor office supplies and research advantageous deals or suppliers
-Produce reports, presentations and briefs
-Develop and carry out an efficient documentation and filing system
Skills
-Proven experience as an executive administrative assistant, senior -executive assistant or in other secretarial position
-Full comprehension of office management systems and procedures
-Excellent knowledge of MS Office
-Proficiency in English and Spanish
-Exemplary planning and time management skills
-Up-to-date with advancements in office gadgets and applications
-Ability to multitask and prioritize daily workload
-High level verbal and written communications skills
-Discretion and confidentiality
-High School degree; additional qualification as personal assistant would be considered an advantage
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Employment Type: Part-Time