Job summary
Executive Administrative AssistantDirect Hire with ClientLocation: Farmington Hills, MI
Job seniority: mid-to-senior level
Responsibilities
• Plans, coordinates and ensures the President and CFO's schedule is followed and respected.• Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the President and CFO's time and office.• Communicates directly, and on behalf of the President and CFO, with Board members, and Executive Team members, on matters related to business initiatives.• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President and CFO, including those of a sensitive or confidential nature.• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with the Leadership Team.• Works closely and effectively with the President and CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.• Acts as a 'barometer', having a sense for the issues taking place in the environment and keeping the two functions coordinated.• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President and CEO's ability to effectively lead the company.• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure.• Assists Board members with travel arrangements, lodging, and meal planning as needed.• Maintains discretion and confidentiality in relationships with all board members.• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.• Assists in coordinating the agenda and PowerPoint presentations of Manager Meetings and Employee Meetings.• Assist in organization and coordination of all Legal Documentation of Contracts, NDAs, leases, etc.
Requirements
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, managers and co-workers.• Expert level written and verbal communication skills.• Demonstrated proactive approaches to problem-solving with strong decision-making capability.• Emotional maturity.• Highly resourceful team-player, with the ability to also be extremely effective independently.• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.• Demonstrated ability to achieve high performance goals and meet deadlines in a dynamic environment.• Forward looking thinker, who actively seeks opportunities and proposes solutions.• Bachelor's degree preferred.• Strong work tenure: five to 10 years of experience supporting C-Level Executives, working in a global manufacturing organization with multiple locations.• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, TEAMS), Adobe Acrobat, and Social Media web platforms.
Key Skills Needed
• Strong organizational skills• Interpersonal skills• Written and verbal communication skills• Problem-solving• Decision-making• Emotional maturity• Resourcefulness• Customer/client service• Time management• Bachelor's degree• Executive support experience• Proficiency in Microsoft Office Suite
