We are hiring an ambitious Executive Administrative Assistant to join our amazing team at Cardinal Health in Dublin, OH.
Growing your career as a Full Time Executive Administrative Assistant is a terrific opportunity to develop exceptional skills.
If you are strong in critical thinking, decision-making and have the right mindset for the job, then apply for the position of Executive Administrative Assistant at Cardinal Health today!
Position Summary This role reports to the Senior Vice President/Chief Information Officer (CIO) of the Medical Segment and will also provide executive administrative support to multiple Vice President level leaders.
What Administration contributes to Cardinal Health Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of the leaders they support. Serves as administrative liaison with others within and outside the company.
The Executive Administrative Assistant is responsible for providing support to multiple leaders in their day-to-day office activities. This job manages scheduling and makes travel arrangements for related leaders. The Executive Administrative Assistant maintains a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications. This job frequently handles confidential information and personal matters which requires the use of discretion and judgement in all interactions. The Executive Administrative Assistant anticipates the needs of leaders and can manage multiple tasks at time.
Responsibilities Manage SVP's calendar and related planning and activities
Assist with meeting scheduling for Vice Presidents on team, both internal and external meetings
Coordinate complex travel arrangements, both domestic and International, in Concur
Reconcile, submit, and track expense reports on behalf of SVP and VPs
Coordinate group meetings, workshops or team building events; collaborate with the Meeting and Events and Live Events teams, when needed
Create Excel, PowerPoint, and Word documents and presentations utilizing data or input provided by leaders and staff
Prepare agendas for staff meetings and coordinate speakers/topics
Communicate with other GTBS Executive Assistants on scheduling meetings and other important events while building positive relationships
Learn and utilize company technology to complete assignments
Follow up on behalf of leaders supported on any outstanding issues
Assist with onboarding and offboarding of employees
Manage SVP's communication/shadow mailbox
Work with Talent Acquisition to schedule interviews, calibrations, and other meetings for hiring employees
Maintain department organizational charts
Partner with HR, Communications and Finance to coordinate meetings hosted by SVP
Coordinate department meetings with other key partners such as strategy director and portfolio manager
Anticipate needs of Medical IT leadership team and department as best possible
Develop and constantly improve internal processes
Order office supplies as needed by team
Keep current with company travel, expense and other relevant policies and communicate changes to the team
Manage multiple projects simultaneously
Handle external deliveries and mail
Screen incoming calls/inquiries and handle independently where possible
Other administrative support duties (support during key projects) as assigned
Qualifications 6-8 years of related professional experience, supporting senior level management with large national or global companies
Associate degree, preferred, or equivalent combination of education and professional experience
Demonstrates extreme discretion when handling confidential matters/materials
Detail-oriented and displays ability to prioritize and handle multiple tasks while meeting deadlines
Ability to effectively set expectations with internal customers regarding timing of activities
Proficient in Microsoft Office programs; ability to learn new technology
Self-directed; ability and willingness to problem-solve and apply creative solutions (example: calendar conflicts)
Proficient verbal and written communications skills
Work proactively and independently, learn and adapt quickly, and enjoy working in a fast-paced and changing environment
Ability to interface with employees at all levels of the organization
What is expected of you and others at this level Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
Comprehensive knowledge in technical or specialty area
Ability to apply knowledge beyond own areas of expertise
Performs the most complex and technically challenging work within area of specialization
Preempts potential problems and provides effective solutions for team
Works independently to interpret and apply company procedures to complete work
Provides guidance to less experienced team members
May have team leader responsibilities but does not formally supervise
Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply. Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Benefits of working as a Executive Administrative Assistant in Dublin, OH:
? Company offers great benefits
? Advancement opportunities
? Attractive package
