As a Remote Travel Event Planner, you'll be responsible for planning, coordinating, and executing a wide range of travel-related events, including corporate retreats, incentive trips, destination weddings, and group travel experiences. From concept development and logistics coordination to on-site management and post-event evaluation, you'll work closely with clients, vendors, and internal teams to ensure seamless execution and exceptional experiences for all participants. Your creativity, organizational skills, and passion for travel will be instrumental in delivering memorable events that exceed our clients' expectations. This is a great opportunity!
Key Responsibilities: Client Consultation: Collaborate with clients to understand their event objectives, preferences, budget, and logistical requirements, offering expert guidance and creative solutions to bring their vision to life.
Destination Research: Research and recommend suitable travel destinations, venues, accommodations, activities, and vendors based on the client's preferences, group size, and event objectives.
Event Planning: Develop comprehensive event plans, timelines, and budgets, outlining key deliverables, milestones, and responsibilities to ensure the successful execution of each event.
Vendor Management: Source, negotiate contracts with, and manage relationships with vendors, including hotels, transportation providers, activity operators, caterers, entertainment, and other event suppliers.
Logistics Coordination: Coordinate all logistical aspects of the event, including transportation arrangements, accommodations, catering, audiovisual equipment, signage, décor, and guest amenities.
Guest Communication: Communicate regularly with event participants to provide event details, travel arrangements, itinerary updates, and any other relevant information to ensure a smooth and enjoyable experience.
On-Site Management: Oversee all aspects of event execution on-site, including setup, registration, guest assistance, program coordination, vendor management, and troubleshooting any issues as they arise.
Budget Management: Manage event budgets, track expenses, and ensure cost-effective solutions while maintaining the quality and integrity of the event experience.
Risk Management: Identify potential risks and develop contingency plans to mitigate any unforeseen challenges or disruptions during the event.
Post-Event Evaluation: Conduct post-event evaluations, gather feedback from clients and participants, and analyze event performance to identify areas for improvement and inform future event planning efforts.
Qualifications: Hospitality Management, Event Planning, Tourism, or related field preferred but not required we will train you. Previous experience (X years) in event planning, preferably with a focus on travel-related events or destination management. Strong knowledge of event planning principles, logistics coordination. Excellent communication and interpersonal skills, with the ability to build rapport, negotiate contracts, and collaborate effectively with clients, vendors, and internal teams. Exceptional organizational skills and attention to detail, with the ability to manage multiple projects simultaneously and meet tight deadlines. Proficiency in event planning software, project management tools, and Microsoft Office suite. Customer service-oriented mindset, with a commitment to delivering exceptional experiences and exceeding client expectations. Flexibility and adaptability to accommodate varying client preferences, budgets, and event requirements. Remote work experience and proficiency in virtual communication tools and technology. Must be able to work in the U.S. Benefits: Remote work flexibility with the opportunity for occasional travel. Professional development opportunities. Exciting travel perks and discounts. Salary: Based on commission and performance $30,000 - $65,000 Join Our Team: If you have a passion for event planning, travel, and creating memorable experiences, we invite you to join our team of dedicated professionals. As a Remote Travel Event Planner, you'll have the opportunity to turn dreams into reality and create lasting memories for our clients and their guests. Apply now to embark on an exciting career journey with us!
