Employee Benefits Administrator

Employee Benefits Administrator Waukesha County Waukesha, WI
Waukesha County's Human Resources is a trailblazer amid Wisconsin's public sector employers.  We are dedicated to providing exceptional benefits and services to our employees, and we are looking for a skilled and experienced Employee Benefits Administrator to join our team. 
As an Employee Benefits Administrator, you will be responsible for managing all aspects of our active, and retiree, employee benefit programs, including self-funded and fully insured insurance programs. This includes but is not limited to insurance, retirement plans, paid time off, onboarding, offboarding, and regulatory compliance amongst other employee perks like an onsite health clinic and wellness program. You will work closely with our HR team to ensure that our benefit programs are competitive, compliant, and meet the needs of our diverse workforce.  Starting salary between $87,859 to $105,000 dependent upon qualifications and experience directly related to the work.  Full salary range extends to $116,168.  You are also eligible for performance based merit increases and non-base performance awards.
Our comprehensive  benefits package  includes excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.  
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's health and wellness, including an on-site health & wellness clinic. Work Schedule :  This is an exempt level position working at least 40 hours per workweek. Typical office hours: Monday – Friday from 8:00 am to 4:30 pm.  Work is mainly performed in the office.  Our facility provides an on-site café and fitness center, free parking, and easy access to interstate highway systems.    How to Apply:   Please submit a cover letter and resume along with fully completing the online application form. (There is the ability to upload your resume information in the first section of the application; this may make the process easier than keying it all in.  If you need assistance with this, please contact  GovernmentJobs.com for technical assistance/customer support at between 6 am and 6 pm Pacific Time, Monday-Friday or email  .)
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Prior to hiring, the successful candidate will be subject to work/education/certification reference(s) verification and a criminal background and driver's license check.  
Example of Duties
(Emphasis shown in bold font) Researches, analyzes, designs, implements, modifies, and manages comprehensive employee and retiree benefit programs and makes recommendations concerning the modification, elimination or development of collectively bargained and non represented employee and retiree benefits. Prepares detailed benefit specifications; solicits proposals for coverage; evaluates proposals; coordinates the selection of vendors; negotiates with providers to obtain adequate and cost-effective plans; develops plan documents and contracts and monitors vendor performance. Develops and implements comprehensive written policies and procedures concerning the operation and administration of the County's benefit programs. Develops and maintains detailed records and reports; including benefit experience and utilization analyses; and conducts data analyses of claims to identify trends and problems. Participates in the management, development, and implementation of the shared on-site employee medical clinic through evaluation of services, costs, contract vendor, consultants, and wellness programs delivered through on-site clinic.   Serves as the Human Resources Health Care Component Privacy Coordinator; responsible for development, implementation, and oversight of policies, procedures, and activities pertaining to compliance with HIPAA Privacy and Breach of Unsecured Protected Health Information Rule Regulations within the Human Resources Division in its roles as a Group Health Plan and throughout the organization as applicable to the Human Resources Division's role and responsibilities as a Business Associate-Like Component; investigates and reports privacy efforts, non-routine, and significant incident investigations to the Privacy Officer in a timely manner.   Selects, plans, assigns, trains, orients, supervises, and evaluates the work of Human Resources Benefits Assistants; handles any personnel problems.   Provides oversight and direction to Human Resources Benefits Assistants responsible for assisting employees and retirees with benefit programs.   Manages, monitors, reviews, and updates existing employee and retiree benefit programs including annual open enrollment process, policies and procedures and vendor/insurance contracts, plan documents, plan member notifications to ensure compliance with various federal, state, and local laws, regulations, and legal decisions. Develops, modifies, and maintains systems for enrolling and orienting newly hired employees and advising employees of changing information in the benefit programs.  Develops, modifies, and maintains systems for enrolling retirees and advising retirees of changing information in the retiree benefit programs. Coordinates, plans, and oversees FMLA and non-FMLA leave of absence requests related to the birth or adoption of a child. Participates as team lead for benefit function relating to HRIS, Time & Attendance, and/or ERP/HCM systems during vendor selection, implementation, and administration; serves as member of core team for planning, configuration, testing, conversion, and interface work. Acts as liaison between benefit providers and County employees and retirees to interpret benefit provisions, process adjustments, and to expedite any problems in receiving benefits. Develops and monitors processes for adjusting employee benefits upon termination of employment. Develops and administers the processes to monitor insurance billings, payments, enrollment, membership, audit, COBRA, and retiree insurance systems in conjunction with the payroll and accounting, and human resources systems. Reviews, analyzes and interprets industry trends and pending state and federal legislation regarding benefit plans in order to determine necessary changes to the County's benefit programs, policies, and procedures. Interacts with elected officials, committees, and policy makers regarding changes in the benefit programs; presents recommendations to various boards, committees, commissions; and serves as a representative of the department to professional groups, community agencies, and the public. Facilitates and coordinates employee committees, focus groups, and project teams on issues associated with the benefit functions. Contributes to the Countywide employee newsletter; participates in the County-wide communications group by providing human resources and benefits related information and completing special projects.  Develops and implements employee education and marketing materials on benefits wellness programming, and onsite medical clinic. Provides support to the County's bargaining team; assists in the development and recommendation of collective bargaining proposals relating to employee benefits; and assists in the development of benefit information for interest and grievance arbitration matters. Develops and oversees a comprehensive wellness program which includes an onsite medical clinic, health risk assessment program, financial wellness program, and mindfulness program.   Establishes and maintains effective working relationships with employees, departments, County Executive, County Board, vendors, consultants, other government agencies, and the public. Performs other duties as required. Minimum Qualifications Essential Knowledge and Abilities Thorough knowledge of modern principles and practices of employee benefit and wellness program content, design, administration, and industry practices. Thorough knowledge of the policies and procedures used in the various employee benefit and retiree programs available to employees in Waukesha County.  Comprehensive knowledge of federal and state laws, administrative regulations, and procedures regarding the development and administration of employee and retiree benefit programs. Considerable knowledge of modern principles and practices of human resources, business administration, and insurance management. Considerable knowledge of computerized department program software, internet access, and database, spreadsheet, and word processing programs. Considerable knowledge of human resources information systems. Working knowledge of contract law, insurance underwriting, and actuarial practices.  Ability to develop, implement, and administer employee and retiree benefit programs and to evaluate their effectiveness.  Ability to analyze, evaluate, and make recommendations regarding the creation, elimination, or modification of employee and retiree benefit plans. Ability to research and analyze complex information; organize data; evaluate alternatives; and make appropriate recommendations. Ability to stay aware of new or emerging wellness and mental health programs. Ability to maintain accurate and detailed records and prepare and present comprehensive reports and recommendations. Ability to utilize word processing, database, and spreadsheet programs. Ability to think creatively for developing, designing, or creating new programs, communications, systems, or relationships.  Ability to plan and manage projects and to plan, organize, and direct the work of others. Ability to communicate effectively both verbally and in writing, and to present ideas and concepts to individuals, boards, and committees. Ability to establish and maintain effective working relationships with employees, departments, County Executive, County Board, vendors, consultants, other government agencies, and the public. Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and lifestyles. You must meet these minimum Training and Experience requirements: Bachelor's Degree from a recognized college or university in human resources management, business or public administration, industrial or labor relations, or a closely related field; and, Three (3) years of progressively responsible work experience in the administration of a comprehensive employee and retiree benefit and wellness program, preferably in the public sector.  A master's degree from a recognized college or university in an area listed above may be substituted for one (1) year of the work experience requirement. Preference will be given to candidates with 5+ years of related experience, PHR and/or CEBS certification, and prior supervisory experience.
Supplemental Information About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location:  
Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.
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Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities for minorities, women, and persons with disabilities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

 
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