Title: Director of Business ServicesReports to: SMCS PresidentFull-time, exemptPosition Summary: Reporting directly to the SMCS President, the Director of Business Services collaborates with senior staff and the Board of Trustees (BOT) to support the mission of SMCS. The Director provides vision and leadership for the business office, building and grounds and food and nutrition services for St. Mary Catholic Schools. The Director is responsible for oversight on business services functions including the 10-year financial plan, annual budget process, accounting/financial services, Scrip Program, SMCS Foundation, external and compliance audits and the Wisconsin Parental Choice Program (WPCP).Job Responsibilities:Management SupportWorks proactively with SMCS President, BOT Treasurer and Finance Committee to identify issues, analyze problems, and make informed decisions/recommendations in a timely manner when addressing financial challenges and implementing solutionsRepresent the school system on various internal and external board, committees and functions as neededResponsible for implementing and documenting policies and procedures; seeks way to streamline processes and improve efficienciesResponsible for hiring, supervising, supporting and evaluating staff in business services, buildings and grounds and food and nutrition servicesMember of the SMCS Foundation Board; oversees preparation of reports as requestedMember of the SMCS Leadership team; provides support and ideas for maximizing financial resources for administrators, other staff leaders, donors, volunteers and booster groupsWorks closely with the Advancement team to provide support for all fundraisers.Partners with Human Resources on compensation and benefit programs; assists with the staffing budget, contract preparation, benefit management and audit oversightOther duties as assignedFiscal Management/Business ServicesPrepares through the SMCS Finance Committee, the annual budget for the school. Ensures appropriate monitoring and managing of the budget and monthly financial reports for the BOT throughout the yearProvides oversight for the school finances, financial aid program and school property, including process improvement to ensure efficiency, effectiveness and accuracyManages all legal affairs including the filing of all required school reports such as NCEA, DPI and ACAApproves operating contracts with SMCS vendorsMake periodic financial reports to the BOT including attendance at relevant work studies and work with administrative leaders to develop program priorities and budget recommendationsOversee management of support functions related to payroll, accounts payable/receivable, bank reconciliations, Scrip, tuition services and donation receiptsResponsible for month-end close procedures for SMCS operational accounts; monitor accounts and budget goals; documentation for auditsPrepares month-end review of volunteer-driven activity accounts; distribute reports to staff and volunteer leaders who work with accountsPrepares month-end review of donations and investment accounts; reconciles with Advancement software Results Plus; assures proper financial accounting procedures are followed, reports prepared and distributed according to established guidelinesResponsible for oversight of the office functions of the SMCS FoundationOversees the financial, school choice and foundation audits. Works with departments to assure compliance requirements are metOversees and supports various business software options such as Greater Giving, Pay Pal, Sign-up Genius and Square for activities and fundraisers throughout the systemEnsure compliance with law, policy, rules, and regulations, and establish and maintain internal controls and proceduresSupervises the preparation and/or completes in an accurate and timely manner all relevant state and federal reports for the purpose of complianceBuilding & GroundsOversee Buildings and Grounds including the management of the staff, and vendors, provides support as neededAssists the Director of Building and Grounds with maintenance plans and long-term facility needs on an annual basisFood & Nutrition Services• Provides support to the Director of Food Service in budget development, monitoring, andestablishing objectives for increased program participation• Oversee the Food Service program including the management of the food service staff, vendors,the Free and Reduced lunch program and DPI reporting requirementsQualifications:Bachelor's Degree in business administration or accounting5+ years of relevant experience with a demonstrated record of success, possessing insights into best practices and innovative approaches to enhance financial stability. Prior experience in aneducational or not-for-profit environment a plusExperience supervising a team, ability to create open communication and team collaborationStrong communication, leadership, and decision-making skills; ability to work independently and collaborativelyPossess an excellent consultative approach to management with sound experience in planning and organizational skills and able to meet critical deadlinesMust be fluent in Microsoft Office Word and Excel, experience with Blackbaud Software a plusCatholic/Christian commitment:Role model and witness to a Christian lifestyle; ideally a practicing Catholic in good standing and committed to the mission of the schools and school communityPromote a positive, charitable spirit and nurture a Catholic/Christian environment within the school community
