UCSD Layoff from Career Appointment : Apply by 3/13/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants : Apply by 3/22/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which is a combination of working onsite on Campus and Remote. DESCRIPTION Under general supervision, the Project Specialist is responsible for independently setting and coordinating priorities and workload associated with the project management process on major capital projects (projects greater than $1,000,000). Under general supervision, responsible for the administrative process of design and construction projects on campus and at the UCSD Medical Centers. Responsible for analysis and recommendation to assigned Project Managers (PM) and/or Project Specialist Coordinator (PSC) on project management issues. Provide short and long-term analysis, projections and solutions in procedural and process areas for the division. Make recommendations for developing internal control processes and practices. Provide analysis for complex problem research. Act as the State Agency Liaison with the Department of Health Care Access and Information (HCAI - formerly known as OSHPD). Act as a liaison between the Project Manager and all entities both within the UC system and outside. Interpret and advise project team (i.e., project managers, architects, engineers, general contractors, subcontractors, and clients) on UC Facilities Management Policies and Procedures. On behalf of Project Managers, responsible for identifying appropriate actions regarding major and minor Capital Improvement Projects utilizing a high degree of independence, ingenuity, and analytical skills to resolve complex, unusual and non-routine problems or issues.
Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
A cover letter is required for an application packet to be considered complete. QUALIFICATIONS Working knowledge of common organization- or research-specific and other computer application programs. Demonstrated experience with computerized systems, database management and spreadsheet and word processing programs to manipulate data and create reports; including, but not limited to, MS Office and Outlook. Demonstrated experience in working with capital management software (i.e. Prolog, e-Builder, etc).
Ability to prepare accurate, concise and clear written reports and documents. Excellent interpersonal skills including tact, diplomacy and flexibility in working with a diverse population of staff, executive leadership, clients and external design and construction partners.
Demonstrates ability to use sound judgment in responding to issues and concerns. Strong service orientation, critical thinking skills and attention to detail. Proven ability to successfully establish and maintain positive working relationships.
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Excellent organizational skills in order to prioritize multiple tasks, develop, analyze and/or revise procedures, meet deadlines, and work in an environment of heavy pressures and changing priorities
Working knowledge of applicable policy analysis techniques. Demonstrated knowledge of alternate project delivery methods, including but not limited to Design-Bid- Build, CM/Contractor or CM at Risk, CM/Multiple Prime, and Design Build.
Excellent knowledge of construction industry including methodology and terminology with extended skills and knowledge of administrative work flow/paper flow to facilitate design and construction activities as well as demonstrated knowledge of contract documents, specifications, and Division 1 requirements.
Knowledge of project administration and project cost control/management.
Skill in reading and understanding building blueprints, drawings, and specifications (contract documents).
Knowledge of design procedures for State regulated projects.
Proficient in ability to multi-task with demanding timeframes.
Proficient in ability to use discretion and maintain all confidentiality.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong written and v About University of California San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
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