Full job description Introduction The Office of the Secretary (OS) within the Department of Health Services (DHS), is recruiting to fill a Data Collection and Forms Specialist position in the Communications Office.
We are searching for people with diverse backgrounds to join our dynamic and team-oriented environment. We promote professional growth and create a healthy work/life balance and inclusive culture. As an employee of the state of Wisconsin, you'll have access to an amazing benefits package, including:
3.5 weeks of vacation, 9 paid holidays and ample sick time. Top-rated health plan options starting at $39/month for single plans and $97/month for family plans, after 2 months of state service. An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan. Use this Total Rewards Calculator to see the total value of our competitive benefits package! Public Service Loan Forgiveness Program employer. This is a hybrid position that offers the option to work remotely but occasional in-office presence will be required for meetings, events, training, onboarding, or other operational needs at the 1 W. Wilson Street office in downtown Madison. Specific remote work arrangements will be discussed in more detail if presented with a job offer. You will have the option to be headquartered at the Madison, Green Bay, Milwaukee, or Waukesha regional office.
Position Summary DHS currently manages over 7,500 forms which are available in varying formats. As the Data Collection and Forms Specialist, you will be responsible for duties related to implementing data collection standards on behalf of the organization and ensuring forms meet DHS Digital Asset Guiding Principles. Responsibilities include:
Designing, reviewing, and maintaining forms used by the agency. Maintaining the agency forms management practices in compliance with laws, policies, and procedures. Analyzing and documenting customer business and data needs utilizing professional, department, and state standards to ensure efficient collection, retention, and retrieval of data for internal agency or external customer use. Enhancing accessibility functionality and framework of data collection and the protection of sensitive data. Providing technical assistance and guidance to others on all forms management activities and ensuring all forms adhere to DHS standards. Acting as back-up for DHS's form data collection survey software reviews and work closely with the enterprise records officer on records management activities. Salary Information Pay is between $26.00 and $29.12 per hour (approximately between $54,000 and $60,500 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.
This position is classified as Records/Forms Management Specialist and is in pay schedule and range 07/04. Pay for current or former employees is based on the rules that apply to compensation for the applicable transaction.
Job Details DHS strives to hire individuals who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races. All applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled. Employees must have access to both a private workspace and secure high-speed internet to meet the needs of remote work. Mileage reimbursement to the employee's headquarter location is not provided. DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. For positions that do allow remote working flexibility, although residency in the State of WI is not required for permanent positions, it is not anticipated that working outside of WI or bordering cities will be allowed as positions may at times need to report to office locations in WI on short notice. Qualifications Minimally qualified applicants will have all the following:
Experience creating fillable forms using a variety of software tools such as Microsoft (MS) Word, MS Excel, Adobe Acrobat, etc. Experience editing and proofreading content to ensure proper formatting, grammar, and workplace style. Experience uploading or publishing professional content on the internet or intranet such as forms, publications, policies, procedures, etc. Experience providing technical assistance or guidance to multiple levels of staff within an organization. Well-qualified applicants will also have one or more of the following:
Experience creating Americans with Disabilities Act (ADA) compliant accessible forms. Experience with workflow development in an HTML 5 environment. Advanced forms experience which includes using Microsoft Word content controls, Microsoft Excel formulas, or Adobe Acrobat tagging. The letter of qualifications is limited to (1) one page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.
How To Apply Applying is easy! Click "Apply for Job" to start the application process. Sign into your account or click "Register Now" to create an account before applying for the job. Follow the steps outlined in the application process and submit your application.
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Once an application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline. You may want to save a copy of the job posting for referencing after the deadline. Submitted materials will be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related this position. Current or former permanent, classified, state employees must complete the online application process to be considered.
If viewing through an external site, please apply directly at Wisc.Jobs.
DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.
Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here.
For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Shannon Kavorik in Human Resources at
Deadline to Apply The deadline to apply is March 21st at 11:59 pm.
