Court Clerk

Department: Court

Job Status: Part-Time

Days Worked: Mon., Tue., Wed., Thu., Fri.

Rate of Pay: $16.70 - $20.46

Position Type: Part-Time, No Benefits

Status: Open Until Filled





Job Description The City of Saratoga Springs is currently hiring a part-time, non-exempt Court Clerk working under the direct supervision of the Lead Clerk and also the Justice Court Judge while court is in session and to manage caseload.


The Court Clerk performs a variety of routine to complex duties as needed to maintain comprehensive records, reports, accounts or files and expedite the functions, actions, judgments, processes and procedures related to activities for the Justice court.

Job Responsibilities ESSENTIAL FUNCTIONS:
Responsible for the efficient operation of the court and coordinates all court activities with Judge(s)
Gather and maintain case documents to ensure permanent recordkeeping; prepares accounting reports and balances trust accounts
Use various types of electronic devices, word processing, and information processing technology programs to obtain, originate, verify or modify information in areas such as case management, document review, maintenance of court and administrative records
Answer questions regarding cases from the public via telephone or in person and deals with the public on a daily basis
Receive filing fees accounts for and transmits fees; issues summons, writs of garnishments; dockets returns on writs; verifies witness fees; maintains court's docket and the judicial calendar
Prepare court documents including orders, warrants, summonses, notices and other court forms to be submitted to the Judge for signature
Interpret orders, decisions, judgments, pleadings and motions to determine the directives of judge(s), the relief sought by attorneys and parties to the case
Schedule hearings for motions, reviews/orders to show cause, pre-trials and trials; types docket entries, letters, forms, opinions, executions, and judgments; types, transcribes compiles and files minutes and other court related documents; prepares statistical reports and summaries of court activities and submits to appropriate agencies
Assist attorneys and parties to the case with calendaring by accepting notices of appearance, motions, other court documents and having all parties ready for upcoming hearings
Prepare court calendars, calls cases when court is in session, record court proceedings, and maintain a status file on each active case; dockets and files papers on the above; maintain custody of exhibits; cross-indexes as required, and completes tracking of all cases
Communicate with outside agencies including police, probation, defense attorneys, counseling agencies, the Bureau of Criminal Investigation, the Utah County Sheriff's Office, the Utah Highway Patrol, Utah Department of Corrections, the Administrative Office of the Courts of Utah and any necessary judicial agencies in order to coordinate the court's activities with said agencies
Contact attorneys, jury members and other interested parties concerning hearings, trials, court orders, etc.; processes criminal complaints, and warrants of arrest; responds to telephone callers seeking information related to jury duties
Receive fines, forfeitures and fees on traffic and city code citations; keeps daily dockets on monies received and makes up deposit to the City Treasurer; makes monthly reports on all monies received.
Opens and/or closes the court.
Maintains jury lists, questionnaires, and summons; prepares jury instructions, payments, and assists with all other aspects of juries.
Other duties as assigned

Qualifications Education & Experience:
A high school diploma or GED equivalent; and
Two (2) years' clerical experience, preferably in the Court System; OR an equivalent combination of education/experience.


Certifications:
Must possess and maintain valid Utah driver's license
Annual attendance of AOC Conference

Knowledge, Skills and Abilities Knowledge, Skills and Abilities Knowledge of:
CORIS
UCJIS
Caselle
Microsoft office
Basic accounting and cash handling.
Legal terminology, statutes, and rules
Court policies and procedures including jurisdiction, venue, service of papers, motions subpoenas, calendar practice, trial procedures, handling evidence, judgments, warrants, and pleas


Ability to:
Multi-task
Utilize Microsoft Office programs, Caselle accounting software, CORIS & UCJIS justice court software programs
Deal regularly with sensitive or confidential information and therefore exercise considerable skill in information handling and privacy of records
Perform all cash handling procedures as outlined in the Cash Handling Procedures Manual
Understand and interpret with great attention to detail, written material including laws, rules, regulations, and apply this material in the review of court forms and documents
Communicate effectively both verbally and in writing
Deal with the Public in a professional and friendly manner both in person and on the phone
Work is typically performed while sitting at a desk or table; regularly walk, stand, or stoop
Exposure to high-stress situations, including contact with the public in highly confrontational, emotionally charges, or uncomfortable circumstances.
Be responsible and accountable to accomplish assigned tasks and duties in a courteous and professional manner.


Note: The above statements are intended to describe the general nature and level of work being performed by the Clerk of Court. This description is not intended to be an exhaustive list of duties, responsibilities, and skill required for this position.

Working Conditions The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions – including but not limited to the job functions, qualifications, and competencies listed herein – of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The successfully candidate must be able to perform under the physical demands and work environment of a typical office environment including but not limited to the following
Sit at a desk or table to staff the Front Desk
Sit at a desk or table to operate a computer and related equipment
Must be able to regularly walk, stand or stoop
Must be able to lift, carry, push, pull or move boxes weighing up to 30 pounds
Must be able to lift, carry, push, pull or move carts of items weighing up to 100 pounds
Work for sustained periods of time maintaining attention to detail







Compensation and Benefits Salary Range:
The full salary range is as follows, please note hiring will normally occur at the Minimum of the range and will not exceed the Midpoint of the range:
Minimum - $16.70
Midpoint - $20.46
Maximum - $24.22


Benefits:
There are no benefits available with this position.


Closing Date:
Open until filled


Disclaimer SUSPENSION OF PROCESS, ETC.:
The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City's best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant's sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired.


Saratoga Springs is an Equal Opportunity Employer.


This job description is intended to describe the general nature and level of work being performed by the position. This description is not intended to be an exhaustive list of duties, responsibilities, and skill required for the position.



The City will provide reasonable accommodations as needed. Pre-employment drug testing, proof of employment eligibility, and background check required. Application Special Instructions The City of Saratoga only accepts applications using our on-line application available at All candidates are required to submit an online application. Please attached any supporting documentation to your online applications such as cover letter, resumes, or proof of certifications.


Please contact the Human Resources Department at or or email us at if you have any questions.