Corporate Secretary Location Searcy, AR : POSITION SUMMARY The Corporate Secretary works as part of the Corporate team in performing those clerical duties necessary to insure a smooth transfer of calls and visitors to the Corporate Offices. Duties include telephone answering, mail distribution, various reports and logs and other duties as assigned by the position's supervisor or other Corporate staff.
ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s) Greets visitors, guests and others in a courteous and professional manner, addresses questions and directs calls according to their needs. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Pick up mail at Post Office and distribute incoming mail and other material. Prepares packages to be mailed via USPS, FedEx and UPS. Processes all outgoing mail and maintain postage equipment. Completing and distrubting various reports as instructed. Maintain updated list of ARcare locations and staff phone numbers. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Complete forms in accordance with company procedures. Learn to operate new office technologies as they are developed and implemented. Conduct searches to find needed information, using such sources as the Internet. Performs other necessary duties as required. POSITION QUALIFICATIONS Competency Statement(s) Accountability- Ability to accept responsibility and account for his/her actions. Adaptability- Ability to adapt to change in the workplace. Active Listening- Ability to actively attend to, convey, and understand the comments and questions of others. Communication, Oral- Ability to communicate effectively with others using the spoken word. Communication, Written- Ability to communicate in writing clearly and concisely. Customer Oriented- Ability to take care of the customers' needs while following company procedures. Detail Oriented- Ability to pay attention to the minute details of a project or task. Ethical- Ability to demonstrate conduct conforming to a set of values and accepted standards. Friendly- Ability to exhibit a cheerful demeanor toward others. Goal Oriented- Ability to focus on a goal and obtain a pre-determined result. Honesty/Integrity- Ability to be truthful and be seen as credible in the workplace. Initiative- Ability to make decisions or take actions to solve a problem or reach a goal. Motivation- Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. Reliability- The trait of being dependable and trustworthy. Responsible- Ability to be held accountable or answerable for one's conduct. Time Management- Ability to utilize the available time to organize and complete work within given deadlines. Self Motivated- Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative. Team Builder- Ability to convince a group of people to work toward a goal. SKILLS & ABILITIES Education: High School Diploma or General Education Degree (GED)
Experience: Good Customer Service skills required.
Computer Skills: Efficient with Word and Excel
Certificates & Licenses: None required
Other Requirements: None
